Parts & Inventory Coordinator – Raleigh Location

Benefits

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Core Responsibilities

• Parts Ordering (Raleigh / Charlotte Jobs Only)
• Create and manage Purchase Orders (POs) in ServiceTrade
• Verify pricing, quantities, and vendors before submission
• Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager
• Receiving & Verification
• Physically receive all parts delivered to the Raleigh warehouse
• Match parts against packing slips and POs
• Identify and report shortages, damages, or discrepancies immediately
• Receive parts in ServiceTrade same business day
• Labeling & Identification
• Label all parts upon receipt with job number, PO number, or stock location
• Ensure no unlabelled parts are placed into storage
• Separate job-specific parts from warehouse stock
• Warehouse Organization
• Maintain organized, clearly marked storage areas
• Place parts in designated Raleigh warehouse locations
• Secure high-value or critical parts
• Maintain warehouse cleanliness and standards
• System Updates & Accuracy
• Update PO and job statuses in ServiceTrade
• Ensure accurate job notes and part tagging
• Closely monitor and flag incomplete or partial orders for follow-up
• Inventory Control
• Maintain accurate Raleigh warehouse inventory
• Participate in cycle counts and physical inventories
• Investigate and report discrepancies immediately
• Prevent inventory loss through proper handling
• Daily Closeout & Reporting
• Verify all daily receipts are entered in ServiceTrade
• Confirm all parts are labeled and stored
• Submit daily End-of-Day (EOD) reports
• Complete assigned audits
• Leave warehouse and systems in clean, accurate condition

Required Skills & Qualifications

• Strong attention to detail and organization
• Ability to follow SOPs without deviation
• Experience with inventory, warehouse, or parts coordination preferred
• Computer proficiency (ServiceTrade experience a plus)
• Ability to work independently and meet same-day deadlines
• Strong communication and accountability mindset

Reporting Structure

• Reports directly to the Inventory & Operations Manager
• Same-day escalation required for all discrepancies or system issues

Why Join Pro-Serv

• Clear procedures and expectations
• Structured, accountable environment
• Growing company with long-term opportunity
• Critical role with real impact on operations

Compensation

Compensation: $20.00 per hour