Part-Time Project Coordinator

About the role

This Opportunity We are seeking a Part-Time Project Coordinator to join our team in Irvine or Los Angeles, CA. where you will play a key role in supporting our team and ensuring the smooth execution of daily operations.

Responsibilities

• Manage supplier setups, prepare purchase requisitions, process supplier invoices, and collaborate with the accounting team to ensure timely and accurate payments.
• Use a P‑Card to purchase supplies and equipment for project and site managers, followed by monthly reconciliation of all transactions.
• Aid team members with travel arrangements and prepare expense reports to ensure accuracy and compliance.
• Draft proposal letters and maintain proposal folders within SharePoint to support business development efforts.
• Create project Teams sites, maintain electronic filing systems, and ensure all project documentation is organized and up to date.
• Support Project Managers by preparing submittals for client review and maintaining the submittal register.
• Help the project team complete closeout activities, ensuring all documentation and deliverables are finalized.
• Take on other responsibilities as needed to support evolving business needs and team operations.

Requirements

• High school diploma or equivalent required.
• 7+ years of administrative or related experience.
• Intermediate proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
• Proven ability to work effectively in team environments while managing multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Positive attitude with a strong commitment to customer service.
• Must be able to pass a background check.

Preferred Qualifications

• Bachelor’s degree in Business Administration preferred.

Benefits

WSP Benefits: WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Compensation Expected Salary: $33.13 - $50.10

Schedule

The schedule for this role is part-time.

Skills

Not specified

Benefits

Not specified

Pay

Not specified

Schedule

Part-time

About WSP

About WSP WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

Notice to Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Contact Information

If you are interested in this opportunity, please submit your application through our online portal. For more information about WSP USA, visit our website at www.wsp.com.