Part-Time Project Coordinator

About the role

The ideal candidate is a proactive, resourceful professional who brings strong communication and interpersonal abilities, paired with exceptional attention to detail. In this position, you will contribute to the continued growth of our organization by helping the team meet client objectives, navigate operational challenges, and maintain high standards of service and efficiency.

Responsibilities

• Manage supplier setups, prepare purchase requisitions, process supplier invoices, and collaborate with the accounting team to ensure timely and accurate payments.
• Use a P‑Card to purchase supplies and equipment for project and site managers, followed by monthly reconciliation of all transactions.
• Aid team members with travel arrangements and prepare expense reports to ensure accuracy and compliance.
• Draft proposal letters and maintain proposal folders within SharePoint to support business development efforts.
• Create project Teams sites, maintain electronic filing systems, and ensure all project documentation is organized and up to date.
• Support Project Managers by preparing submittals for client review and maintaining the submittal register.
• Help the project team complete closeout activities, ensuring all documentation and deliverables are finalized.
• Take on other responsibilities as needed to support evolving business needs and team operations.

Requirements

• High school diploma or equivalent required.
• 7+ years of administrative or related experience.
• Intermediate proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
• Proven ability to work effectively in team environments while managing multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Positive attitude with a strong commitment to customer service.
• Must be able to pass a background check.

Preferred Qualifications

• Bachelor’s degree in Business Administration preferred.

Benefits

WSP Benefits: WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected Salary: $33.13 - $50.10

Schedule

Part-Time

Contact Us

If you are ready to get started, please apply online or contact us at [Contact Information].

About WSP

ABOUT US WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

Equal Opportunity Employer

WSP USA is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

Notice to Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.