Part-Time Project Coordinator

Responsibilities

• Coordinate project schedules, meetings, milestones, and deliverables.
• Track project progress and follow up with team members to ensure deadlines are met.
• Maintain project plans, action logs, and status reports.
• Identify risks, bottlenecks, and dependencies, and escalate issues proactively.
• Manage multiple projects simultaneously while maintaining attention to detail.
• Format and produce professional reports, proposals, presentations, and client deliverables.
• Draft, edit, and proofread written materials, including reports, meeting summaries, correspondence, and project documentation.
• Create standardized templates and document management systems.
• Ensure consistency in branding, formatting, and quality control.
• Develop and maintain spreadsheets, databases, and tracking systems.
• Create dashboards, pivot tables, charts, and project performance reports.
• Analyze and organize project data to support decision-making.
• Maintain accurate records and project documentation.
• Develop client-ready presentations in PowerPoint, Google Slides, and Canva.
• Create visual reports, graphics, and project summaries.
• Design professional materials for meetings, outreach activities, and executive presentations.
• Cook up calendars, schedules, meetings, and logistics.
• Prepare meeting agendas, materials, and follow-up action items.
• Maintain filing systems across Microsoft 365, Google Workspace, SharePoint, and cloud-based platforms.
• Support process improvement initiatives and workflow management.

Qualifications

• Advanced proficiency in Microsoft Excel, including:
• Pivot Tables
• Advanced formulas
• Data analysis
• Dashboard creation
• Reporting tools
• Strong skills in Microsoft Office Suite:
• Excel
• Word
• PowerPoint
• Outlook
• Strong skills in Google Workspace:
• Google Sheets
• Google Docs
• Google Forms
• Google Slides
• Experience creating presentations using Canva.
• Ability to prepare polished, executive-level documents and reports.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Ability to self-manage workload with minimal supervision.
• Ability to manage multiple priorities simultaneously.
• Strong follow-through and accountability.
• Comfortable working in deadline-driven environments.

Preferred Experience

• Community outreach programs.
• Public engagement initiatives.
• Marketing and communications projects.
• Public sector, transportation, infrastructure, or consulting environments.
• Survey administration and data collection projects.
• CRM and project management platforms.

Success Measures (KPIs)

• Zero missed client deadlines.
• No dropped tasks or commitments.
• Timely completion of assigned deliverables.
• Accuracy and quality of reports and presentations.
• Responsiveness and communication effectiveness.
• Schedule adherence and follow-up completion.
• Quality and accuracy of project tracking systems.
• Reduction of project bottlenecks and outstanding action items.
• Client and internal team satisfaction.

Ideal Candidate Traits

• Highly proactive rather than reactive.
• Anticipates needs and next steps.
• Takes ownership without waiting for direction.
• Organized and process-oriented.
• Comfortable juggling many moving pieces simultaneously.
• Maintains composure under pressure.
• Displays strong professional judgment.
• Focused on solutions and execution.
• Reliable, accountable, and deadline-driven.

About Redwood Resources

A company that works with public agencies, nonprofits, and large firms. We design, manage and implement business and community programs.