Part-Time Office Administrator – Invoices & Technician Scheduling

About Us

At JCAC Heating & Cooling we specialize in providing high-quality HVAC services to our commercial and residential clients. We’re a fast-growing company looking for a detail-oriented and reliable Part-Time Office Administrator to join our team.

Responsibilities

• Generate and process invoices for completed HVAC services.
• Ensure all billing details are accurate and timely, addressing any discrepancies as needed.
• Assist with any billing-related inquiries from customers.
• Coordinate technician schedules, ensuring optimal coverage for service calls and installations.
• Communicate effectively with technicians to confirm their daily appointments and job assignments.
• Assist customers in scheduling service visits, providing them with accurate timeframes and follow-ups.
• Serve as the point of contact for any scheduling-related customer inquiries.
• Ensure smooth communication between customers, technicians, and the office team.
• Assist with general office administrative tasks as needed.
• Help maintain accurate records of service calls, invoices, and scheduling information.

Requirements

• Proven experience in office administration or a similar role.
• Strong organizational skills and the ability to multitask effectively.
• Excellent communication skills (both verbal and written).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and efficiently with minimal supervision.
• Familiarity with scheduling software (preferably) and invoicing systems.
• Knowledge of the HVAC industry (a plus but not required).

Benefits

• A flexible, part-time work schedule with the possibility for growth into a full-time position.
• Company laptop.
• A supportive team environment.

Pay

Competitive pay based on experience.