Part-Time Office Administrator

Location: Richmond, VA

About Sports Backers

Sports Backers is a nonprofit organization dedicated to inspiring active living and transforming our community through events and programs. We produce nationally recognized events, support youth and adult fitness programs, and advocate for improved infrastructure for biking and walking.

Position Overview

The Office Administrator will oversee basic office operations and serve as the point of contact for IT, phone services, cleaning services, maintenance, and other office vendor relationships. This role also manages scheduling and operations of the Fitness Room, answers the phone and the general info e-mail, coordinates office upkeep, and ensures the workspace is functional, well-maintained, and professional. This is a part-time, on-site role (with some flexibility as needed). The ideal candidate is reliable, communicative, tech-savvy, and comfortable juggling multiple tasks and interacting with varied stakeholders.

Responsibilities

• Office & Facilities Management
  • Serve as the primary liaison with IT providers, phone service, maintenance vendors, cleaning services, and building management
  • Serve as the point of contact for facility and office equipment issues, coordinating with vendors as needed for repairs, maintenance or setup
  • Oversee general office upkeep: ordering supplies, maintaining inventory, ensuring common areas are tidy
• Fitness Room Scheduling & Setup
  • Manage reservation system for the Fitness Room
  • Prepare the room before bookings (e.g., arrange equipment, ensure cleanliness, check supplies)
  • Clean up or reset the room after sessions
  • Monitor use of the room to ensure compliance with policies and prevent conflicts
• Administrative & Reception Duties
  • Manage front office reception duties, including welcoming visitors, directing inquiries, and supporting a positive office experience
  • Support an organized and professional office environment by keeping shared spaces (front entry, conference rooms, kitchen, fitness room) orderly and guest-ready
  • Answer and route phone calls, take messages and return general voicemail calls
  • Manage and respond to customer service e-mail inquiries received through info@sportsbackers.org in a timely and professional manner, including appropriate routing as needed
  • Manage mail and package handling and distribution
  • Support administrative tasks as needed, such as scheduling meetings, coordinating catering or refreshments, and performing data entry for administrative, event, and program needs
  • Collaborate with team members to anticipate and respond to office and workspace needs
• Other Duties
  • Support internal office events, such as staff outings, meetings and team building activities
  • Provide support with larger Sports Backers events as needed
  • Assist with special projects as needed

Requirements

• High school diploma or equivalent; some college or business/office training preferred
• Minimum of 1–2 years of administrative or facilities support experience
• Strong organizational skills, attention to detail, and ability to manage multiple tasks
• Excellent verbal and written communication skills
• Comfort interacting with vendors, customers, negotiating schedules, and coordinating logistics
• Strong technical aptitude and problem-solving skills, including the ability to troubleshoot routine issues, coordinate with IT support, and effectively utilize office technology systems (i.e. phone systems, reservation software, MS Office)
• Self-starter, dependable, proactive in identifying and resolving issues
• Ability to occasionally lift and carry up to 40 pounds (i.e. office supplies, equipment, cases of water) and perform physical tasks associated with office and event operations (i.e. tables and chair set-up, handling deliveries)

Schedule

Part-time position averaging approximately 20-25 hours per week. Standard work schedule: 9:00am – 2:00pm, Monday through Friday, with an hour unpaid lunch break (potential for flexible scheduling within the standard office hours of 9am – 5pm). This position requires flexibility to work additional hours during event weeks, including evenings and weekends as needed.

Pay

$20–$25 per hour, commensurate with experience.