Part-Time Office Administrator

About the role

A Part-Time Office Administrator who creatively and efficiently manages office procedures, light inventory/warehouse tasks, and provides excellent customer service for both internal and external customers.

Responsibilities

• Maintain and protect assigned Company assets.
• Represent the Company in a professional manner to maximize client satisfaction.
• Work in compliance with Company policies and procedures, including safety manuals, prioritizing safety.
• Ensure accurate and timely documentation, including timecards.
• Be available to work outside of or in addition to normal business hours.
• Work proactively and positively with co-workers.
• Communicate effectively and timely to resolve inquiries or requests.
• Provide general administrative support, including office supplies, petty cash management, filing, and data entry.
• Maintain facility upkeep and perform maintenance as needed.
• Review project folders and provide sales admin support, including change orders, invoicing, bid support, and delivery/shipping.
• Accurately document and store project data, including POs, change orders, and Notice of Completions (NOC).
• Reconcile jobs and process returns prior to closeout.
• Create new Sales Orders for Direct Ship customers.
• Handle light warehouse and inventory tasks:
  • Shipping & Receiving functions.
  • Scanning packing lists to Supply Chain Services daily.
  • Staging & tracking installation and service materials.
  • Tracking and maintaining inventory, including quarterly inventory counts.
• Coordinate travel arrangements for overnight work as needed.
• Manage company apparel orders and safety equipment.
• Maintain conference rooms, training room, kitchen, break areas, and meeting spaces.
• Perform other duties as assigned.

Requirements

• High School diploma or equivalent.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and computerized business systems, demonstrated by a minimum of 2 years of experience.
• 1 year of experience with general administrative duties in an office environment.
• 1 year of customer service experience.
• Valid Driver’s license with an acceptable driving record.

Preferred Qualifications

• Some understanding of commercial construction work environments.

Physical Demands

• Effectively communicate in English (see, hear, speak, and write clearly) to interact with colleagues and customers.
• Manual dexterity for occasional reaching, lifting light office objects, and operating office equipment.
• Ability to sit, stand, and walk in office environments and construction sites.
• Occasionally lift and/or move up to 50 pounds and work at heights over 1.8m (6 feet).

Working Conditions

• The office is clean, orderly, properly lighted, and ventilated with low to moderate noise levels.

Schedule

Monday–Thursday, 9:00 AM–2:00 PM.

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401K with company match
• Life/AD&D/LTD insurance
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Some local travel may be required.