Part-Time Marketing Administrator- The Carpenter Hotel

About the role

This position plays a vital role in supporting marketing, programming, and event operations by ensuring all initiatives are organized, accurate, and executed seamlessly. Responsibilities include managing marketing collateral, coordinating content across channels, and maintaining up-to-date event information in internal systems and calendars.

Responsibilities

• Managing marketing collateral
• Coordinating content across channels
• Maintaining up-to-date event information in internal systems and calendars
• Partnering closely with vendors, influencers, and internal teams to organize marketing assets, align on deliverables, and support overall brand consistency
• Developing and maintaining the company’s culture, values, and reputation in the public eye

Key Responsibilities: Marketing + Programming Admin

• Manage ordering and distribution of printed marketing collateral
• Input event art + copy into all marketing channels
• Source/Order additional event collateral (wristbands etc)
• Input all event details into project management programs
• Manage workflow to ensure on-time payment for all event partners and vendors
• Follow up with accounting and vendor to coordinate check pick up or mailing

Marketing Partner Coordination

• Coordinate with PR + influencers on agreement/deliverables/reservations
• Event partner marketing assets coordination: Acquiring, organizing and distributing: Photography, Copy/descriptions
• Share final art with partners to confirm details (if needed)

Event Management

• Send vendor/partner payment SOP + contracts
• Create BEO’s/Input all events details into Envision software
• Coordinate with F&B team to put together any event specials
• Review events at BEO meeting with property teams and create set up site plan + timeline
• Build out timelines, menus, routing info, floor plans, FFE/OSE needed, pricing

Day-of Event Point of Contact

• Connect with partner, vendor and property team leading up to event to coordinate arrival + set up, make sure they have everything they need
• Coordinate event load-ins and immediate needs of vendor/partners and property team on day of event
• Assist with any needs from visiting influencers
• Ensure that event set up is executed according to the BEO for event start
• Gather post-event stats for reporting + input into event recap

Additional Marketing Support

• Photoshoot Assistance
• Reviewing and distributing day-of shot list to property teams
• Assisting in photoshoot coordination with Front Desk and F&B teams
• Monthly marketing reporting assistance
• Monitor websites and internet presence to ensure accurate information is available on the website, event details, hours, policies, menus, photos

Qualifications

• High School diploma or general education degree (GED) required
• One (1)–two (2) years of experience in marketing coordination, event planning, hospitality, or related service industry preferred
• Ability to speak, read, write, and understand the primary language(s) of the workplace
• Ability to read and interpret documents such as event orders, contracts, safety guidelines, and operational procedures
• Ability to write routine reports, event recaps, and professional correspondence
• Ability to communicate effectively with co-workers, property teams, vendors, and external partners
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• Ability to learn and navigate multiple computer systems, including event management and project management platforms (e.g., Envision or similar systems)
• Strong organizational skills with the ability to manage timelines, track details, and maintain accurate records
• Ability to multitask and adapt in a fast-paced, deadline-driven environment
• Strong attention to detail and problem-solving skills
• Availability to work hours as required for events

Benefits

• Medical, Dental, Vision
• 401K with company match
• Free room nights
• Discounted and Friends & Family Room Rates
• Generous Paid Time Off
• Work-life benefits including wellbeing initiatives such as a complimentary Headspace
• Discounts at various retailers –Apple, AT&T, Verizon, Headspace and many more!