Marketing & Administrative Coordinator Part-Time

Essential Duties and Responsibilities

• Marketing Support:
  • Assist with promotion planning, execution, material preparation, and performance tracking
  • Support co-op documentation and Vendor/Partners Program coordination
  • Customer Rewards Program administration including participant tracking, communication, and reporting
  • Email marketing, social media scheduling, ProKeep communications, and internal/external department communications
  • Maintain CRM contact database accuracy; perform data entry, list cleanup, and campaign tracking
  • Digital signage, in-store TV content, and SharePoint updates; support website and mobile app content maintenance
  • Oversee marketing closet, asset organization, and swag inventory; manage point-of-sale materials and branch branding support
  • Set up Eventbrite event registrations; support training registration, event logistics, and attendee communication
  • Aid in content creation, graphic template customization, video editing support, and marketing analytics/reporting
  • Aids in special projects as necessary
• Administrative Support:
  • Manage scheduling and calendar coordination for the Marketing Supervisor
  • Cook up meetings including agendas, logistics, notes, and action item follow-up
  • Coordinate travel, hotel bookings, room block management, and venue logistics for events, customer trips, and company functions
  • Plan customer trip itineraries and hospitality arrangements; provide on-site hospitality support during events
  • Manage vendor communication and meeting scheduling; support customer and attendee communication and cross-department coordination
  • Prepare and format documents, reports, and presentations; maintain organized digital and physical filing systems and departmental records
  • Provide direct administrative support to the Marketing Supervisor and Specialists; track projects, deadlines, and deliverables with proactive status updates
  • Aid in purchase requisitions, invoice tracking, co-op documentation, data cleanup projects, and internal reporting
  • Aids in special projects as necessary

Job Knowledge, Skills, and Abilities

• To perform this job successfully, an individual should have knowledge of CRM platforms, SharePoint, social media tools, email marketing platforms, Adobe Creative Suite, and/or video editing software & MS Office Suite
• Excellent written and oral communication skills
• Ability to work independently
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Coursework or degree in Business, Marketing, Communications, Event Management, Hospitality, or related field (preferred)
• Previous experience in marketing support, administrative support, event coordination, or office coordination
• MS Suite skills is a requirement

Physical Demands

• Required to lift up to 35 lbs
• Must be able to sit/stand up to 8-10 hours per day
• Regularly required to sit, stand, walk, bend, reach, twist, stretch, kneel, squat, push, pull, and move about the facility for the entirety of the shift
• May be subject to sitting for long periods of time to perform job scope