Part-Time Liturgy Coordinator

About the Role

The Part-Time Liturgy Coordinator assists the Director of Music & Liturgy in the preparation and execution of the parish's liturgical life by coordinating weekend liturgies, sacramental celebrations, liturgical ministers, and the care of the church environment. The coordinator ensures that parish liturgies are prepared with excellence while working collaboratively with clergy, parish staff, and volunteers.

This position is closely connected to and assists the Pastor in the performance of his ministry, thereby engaging in ministry for the Church.

Responsibilities

• Weekend and Daily Liturgy Coordination (6–7 hrs/week)
  • Prepare clergy binders with announcements, Universal Prayers, and special blessings.
  • Prepare the church and sacristy for weekend Masses and Holy Days, including candles, vessels, books, linens, and other liturgical needs.
  • Ensure liturgical ministers are scheduled and present using Ministry Scheduler Pro.
  • Coordinate readings, liturgical ministers, and rehearsals for weekly Elementary School Masses.
  • Provide afternoon office coverage for the Director of Music & Liturgy one to two afternoons each week during the school year while they teach at the parish school.
• Sacramental and Special Liturgy Coordination (5–6 hrs/week average)
  • Coordinate the logistical preparation of weddings, funeral liturgies, confirmations, First Holy Communion, Holy Days, Reconciliation services, major parish celebrations, and other diocesan liturgies.
  • Meet with families to plan funerals.
  • Prepare funeral and wedding liturgy materials.
  • Coordinate deacons, altar servers, and liturgical ministers.
  • Assist with wedding rehearsals as needed.
  • Coordinate with parish staff and the Chancery when appropriate.
  • Prepare the annual All Souls remembrance list.
• Liturgical Minister Scheduling & Support (3–4 hrs/week)
  • Maintain Ministry Scheduler Pro including logins and lists of active ministers.
  • Coordinate the scheduling of liturgical ministers with a volunteer leader.
  • Assist the Director of Music & Liturgy with ministry training and recruitment as needed.
  • Assist with coordination of the Altar Server Program.
• Church Environment & Sacristy Oversight (2-3 hrs/week)
  • Purchase liturgical supplies within the approved budget.
  • Ensure the sacristy and worship spaces remain organized and prepared.
  • Coordinate seasonal church decorations and flowers.
  • Maintain liturgical linens and vestments with the Women's Guild.
  • Maintain inventories of liturgical books, vessels, candles, and supplies.
• Administrative Support and Collaborations (2-3 hrs/week)
  • Attend monthly parish staff meetings.
  • Attend weekly liturgy planning meetings.
  • Collaborate with Faith Formation regarding sacramental celebrations.
  • Collaborate with the Homebound Ministry Coordinator to maintain necessary supplies.
  • Maintain communication with clergy and ministry coordinators.
  • Perform other duties as assigned by the Pastor.

Requirements

• Bachelor’s degree.
• Experience with liturgical planning and guidelines.
• Valid Texas driver’s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Skills

• Knowledge of the basic teachings of the Catholic Church.
• Knowledge of liturgical guidelines and music in Catholic worship.
• Knowledge of musical instruments and hymns used in liturgical settings.
• Able to communicate effectively in both written and verbal form.
• Able to work well with others in the school community.
• Skill in handling multiple tasks simultaneously.
• Skill in organizing and relating information in an understandable format.
• Skill in job-appropriate technology.
• Skill in critical thinking and planning.

Working Conditions

• Required to work some nights and weekends.
• Required to manage high to moderate levels of stress.
• Working in a fast-paced environment with priorities and plans that may change rapidly.
• Will be exposed to religious ceremonies, conduct, and speech, including Roman Catholic Christian prayer and liturgical celebrations.
• Will be required to adhere to established dress codes and conduct standards.
• All buildings and vehicles owned by the Parish are tobacco-free.