Liturgy Coordinator Part Time - Old St. Patrick's - West Loop - Vic. III

Key Responsibilities

• Aid in the preparation and organization of materials needed for Sunday liturgies, weekday Masses, and special liturgical celebrations.
• Prepare, copy, organize, and distribute scripts, binders, worship materials, minister sheets, Mass count sheets, and other liturgical materials.
• Set up worship spaces and sanctuaries for Sunday liturgies.
• Post Sunday texts and other needed materials in appropriate locations.
• Interface with sacristans, coordinators, and liturgical ministers during Sunday liturgies.
• Help troubleshoot liturgical operations and respond to needs that arise before, during, or after Mass.
• Prepare and print weekday lector sheets and weekday Mass intention sheets.

Worship Space Organization and Reset

• Affiliate with the regular reset of worship spaces following Sunday liturgies.
• Tidy missalettes, remove outdated materials, recycle old worship aids, and maintain appropriate materials near church entrances.
• Maintain bulletin boards, check-in areas, and liturgical storage spaces.
• Maintain the Book of Patrick and Ambry prayer book materials.
• Support plant care and the general appearance of worship spaces.
• Empty the sacrarium tank and complete required logs.
• Bring used altar cloths, linens, and seasonal vestments to the dry cleaner and pick up clean items as needed.

Liturgical Supplies and Inventory

• Monitor, restock, and organize liturgical supplies, including hosts, wine, candles, baptismal candles, gift bearer materials, mints, cough drops, and related items.
• Reorder supplies from Monk’s Church Supply or other approved vendors as needed.
• Maintain appropriate inventory levels and alert the Director of Liturgy to supply needs or concerns.

Scheduling, Training, and Administrative Support

• Affiliate with Ministry Scheduler Pro and sacristan scheduling support, including setting up schedule templates as directed.
• Support Come Fourth Sunday liturgical minister training sessions.
• Maintain training registration spreadsheets.
• Print and prepare registration materials for trainings.
• Follow up on liturgical minister profiles and related scheduling information.
• Review minister check-in sheets and follow up on no-shows as directed.
• Provide other administrative and operational support to the Director of Liturgy.

Qualifications

• Strong organizational skills and attention to detail.
• Reliability, punctuality, and the ability to follow through on recurring weekly tasks.
• Comfort working in a church environment and respect for Catholic liturgical life.
• Ability to work independently while also collaborating with staff, volunteers, and liturgical ministers.
• Clear and courteous communication skills.
• Basic computer skills, including comfort with spreadsheets, printing documents, and maintaining records.
• Willingness to learn parish systems such as Ministry Scheduler Pro.
• Ability to manage multiple details in a busy worship and parish setting.
• Flexibility to work additional hours during major liturgical seasons and special events.

Physical And Work Requirements

• Ability to move throughout worship spaces, offices, sacristies, and storage areas.
• Ability to lift, carry, and organize liturgical supplies, binders, linens, candles, and related materials.
• Ability to stand, walk, bend, and complete light set-up and reset tasks.
• Availability for weekday, Saturday, and Sunday work as part of the regular schedule.

Pay And Benefits

This position has an hourly range of $20.00 – $25.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.