Liturgy & Ministry Coordinator

Employment Status – Full-Time, Non-Exempt

Schedule

• Monday – Friday, 9:00 a.m. to 5:00 p.m. (60 min unpaid lunch 12 noon to 1:00 p.m.)
• 35 hours per week (schedule to be determined by Pastor)

Benefits

• Paid Holidays/Holy Days
• 403b Retirement Plan
• 401(a) Pension Plan
• Medical, Dental, Vision, Life Insurance
• Employee Assistance Program
• Short-Term/Long-Term Disability

Responsibilities

Liturgy

• Prepare mass intention lists for all masses.
• Prepare Order of Worship Aids as needed.
• Prepare liturgies for special liturgical events.
• Prepare weekly binders for daily and weekend Masses for clergy and commentators which include Prayers of the Faithful and pulpit announcements.
• All other assigned duties by Pastor or Office Manager.

Ministry

• Serve as a liaison between the pastor and the ministries.
• Coordinate/schedule meetings and appointments with the different ministries.
• Assist with administrative inquiries related to ministries.
• Attend ministry meetings as needed.
• Responsible for the scheduling of the Parish Life Calendar.
• Coordinates the annual Ministry Fair.
• Maintains filing systems as assigned.
• Keeps accurate records and reports back to Pastor and Office Manager.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• In collaboration with leadership, responds to and resolves administrative inquiries and questions.
• Adhering to safety training and protocols and taking precautionary measures to ensure the safety and well-being of self and others.
• Responsible for protecting the confidentiality of any information or material.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Serves as a back-up for front office duties as needed.
• Attend staff meetings.
• All other assigned duties by Pastor or Office Manager.

Requirements

Education

• High school Diploma or equivalent
• Associate’s degree preferred

Experience

• At least four (4) years’ experience working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Skills

• Experience with computer software and Microsoft Office Applications
• Detail-oriented, organized, self-motivated
• Works well independently and on a team
• Good written and verbal skills
• Good critical thinking and problem-solving skills

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.