Part Time Events Coordinator

About the role

We are seeking a self-motivated, positive, customer-focused, and quality conscious person to join our Human Resources (HR) team at the Applied Research Laboratory (ARL) at Penn State. In this role, you will be a key player in coordinating, organizing, and supporting career events, including virtual and hybrid locations. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply. The position is hybrid (on-site/work from home, project-dependent) based in State College, PA.

Responsibilities

• Register, manage, assist, and participate in the delivery of in-person and virtual professional career events, conferences, symposiums, and other events, including packing and unpacking event kits
• Register, manage, assist, and participate in the delivery of in-person and virtual college and university student career events, seminars, symposiums, and themed events, including packing and unpacking event kits
• Maintain inventory and order event supplies, ensuring ARL is fiscally conscious; research, obtain quotes, purchase, and/or recommend materials, equipment, and giveaways following ARL and Penn State policies and guidelines
• Act as point of contact, supporting updates and maintenance of ARL’s talent acquisition software, Yello
• Assist the ARL Talent Acquisition team in other areas of the recruiting and hiring process

Requirements

• High School diploma or higher
• 2+ years of related experience, or an equivalent combination of education and experience
• Must be eligible to obtain a government security clearance
• Must be a U.S. citizen
• Must successfully complete background check(s) and participate in the ARL drug testing program
• Must comply with electronic and physical monitoring requirements applicable to federal contractors

Qualifications

• Proficiency with Microsoft Office (Outlook, Excel, Word)
• Success in a collaborative environment, where various forms of communication and organizational skills were crucial to be effective
• Demonstrated ability to work through/troubleshoot difficult problems, using proper steps to define and formulate ideas to reach a solution
• Past experience successfully handling multiple projects

Skills

• Career event planning practices and timeline management

Schedule

Typical working hours are Monday through Friday with flexibility, averaging 15-20 hours per week. Additional hours may be required prior to the fall and spring semesters.