Part Time Events Coordinator
Penn State University · University Park, PA · 1 mo ago
Part-time
About the role
Working location is hybrid (on‑site/work from home), project‑dependent, located in State College, PA. Typical working hours are Monday through Friday with flexibility, averaging 15‑20 hours per week; additional hours may be required prior to the fall and spring semesters. The position supports the Human Resources team at the Applied Research Laboratory (ARL) and coordinates career events (virtual and hybrid).
Responsibilities
- Register, manage, assist, and participate in the delivery of in‑person and virtual professional career events, conferences, symposiums, and other events, including packing and unpacking event kits.
- Register, manage, assist, and participate in the delivery of in‑person and virtual college and university student career events, seminars, symposiums, and themed events, including packing and unpacking event kits.
- Maintain inventory and order event supplies, ensuring fiscal responsibility; research, obtain quotes, purchase, and/or recommend materials, equipment, and giveaways following ARL and Penn State policies and guidelines.
- Act as point of contact, supporting updates and maintenance of ARL’s talent acquisition software, Yello.
- Assist the ARL Talent Acquisition team in other areas of the recruiting and hiring process.
Requirements
- High School diploma or higher.
- 2+ years related experience, or an equivalent combination of education and experience.
- Proficiency with Microsoft Office (Outlook, Excel, Word).
- Success in a collaborative environment with strong communication and organizational skills.
- Demonstrated ability to troubleshoot difficult problems and develop solutions.
- Experience handling multiple projects simultaneously.
- U.S. citizenship (required to obtain a government security clearance).
Preferred qualifications
- Experience with career event planning practices and timeline management.
Schedule
Monday through Friday, flexible, averaging 15‑20 hours per week; additional hours may be required before the fall and spring semesters.