Part Time Events Coordinator

GOAL KEY OBJECTIVES

Cover core COYFC events, including See the Story, Be the Story, Over the Edge, Youth Guidance Golf Marathon, Partner Gatherings, and the COYFC Christmas Party.

SPECIFIC DUTIES

• Develop and manage logistics, timelines, run-of-show documents, and project plans for all major events.
• Communicate effectively with venues, vendors, ministry partners, and volunteers.
• Prepare and organize event materials, gifts, supplies, and signage.
• Aid in tracking event budgets and processing vendor invoicing.

Participant & Volunteer Communication

• Support recruitment and communication with Table Captains, rappellers, golfers, and event partners.
• Schedule and distribute event invitations, reminders, and follow-up communications.
• Track RSVPs and prepare accurate attendee lists and materials.

Event Marketing & Creative Support

• Aid in creating event invitations, signage, email templates, and printed materials.
• Collaborate with marketing staff and COYFC ministries to highlight student stories and testimonies.

Event Execution

• Provide onsite support, including setup, guest services, volunteer coordination, registration, and teardown.
• Serve as a primary point of contact during events to ensure smooth operations.

Spiritual Responsibilities

• Articulate and uphold COYFC religious beliefs and practices at work and outside of work.
• Serve to represent the religious message and mission of COYFC (as outlined in the Statement of Faith and Mission) to the broader community.
• Lead and contribute to distinctly Christian activities such as devotional worship or prayer services.
• Regularly pray for and share spiritual content with existing and prospective donors to COYFC as opportunities arise.