Part-Time Events Coordinator

About the Role

Assists clients in arranging Civic Center facilities and services for various events. Promotes Civic Center facilities to organizations and the public.

Responsibilities

• Respond to initial inquiries from organizations and the public regarding availability and type of Civic Center facilities, rental rates, rental policies, and procedures.
• Meet with lessees and prospective lessees to determine event needs, schedule, and arrangements.
• Maintain booking schedule to avoid double booking of events.
• Oversee preparation and mailing of lessee contracts.
• Collect all charges associated with rental of Civic Center.
• Function as event management coordinator during assigned periods or events, and handle event problems and show settlements.
• Serve as backup for the administrative assistant to cover lunch hour and other times as needed.
• Perform related duties as directed.

Requirements

• Completion of a bachelor’s degree with an additional two years of experience in public relations or a related field; or any combination of relevant education and experience which provides the following:
• Valid current driver’s license.

Qualifications

Knowledge and Abilities

• Knowledge of basic convention facility operations.
• Methods and procedures used in booking events and attractions at a public assembly facility.
• Proper public contact and telephone etiquette.
• Ability to work effectively with organizations and the public.
• Ability to communicate effectively with others.
• Ability to maintain accurate records.

Physical Requirements

• Occasionally walk and kneel during the shift.
• Frequently bend during the shift.
• Frequently lift and carry up to 10 pounds.
• Occasionally flex upper trunk forward at the waist and partially at the knees.
• Frequently rotate upper trunk to the left or right while sitting or standing.
• Place arm at and below shoulder height.

Benefits

Part-time employees who have at least six (6) months continuous employment may be paid for all holidays except the Veterans Day floating holiday. Part-time employees are not eligible for the Veteran’s Day floating holiday because City offices are not closed on that day. The number of hours granted these employees as holiday pay is based on the average number of hours normally worked in a day.

The City designates the following dates as holidays to be observed with pay:

• New Year’s Day – January 1
• Martin Luther King Day – Third Monday in January
• Good Friday – Friday before Easter
• Memorial Day – Last Monday in May
• Independence Day – July 4
• Labor Day – First Monday of September
• Veterans Day – November 11 (Floating Holiday)
• Thanksgiving Day – Fourth Thursday in November
• Friday after Thanksgiving (Fourth Friday in November)
• Christmas Eve – December 24
• Christmas Day – December 25