Part-Time Accounting Specialist, Accounts Payable

About the role

Western Michigan University HomerStrykerM.D. School of Medicine is seeking a detail‑oriented and organized Accounts Payable Specialist to join the accounting team. In this role you will manage day‑to‑day accounts payable operations, process vendor invoices and employee expense reports, and ensure compliance with internal financial policies and procedures.

Responsibilities

• Accounts Payable & Vendor Management
  • Invoice & Payment Processing: Review purchase orders, invoices, and supporting documentation to ensure compliance; enter approved vendor invoices into the accounting ERP system.
  • Discrepancy Resolution & Vendor Communication: Contact vendors for missing bills, resolve invoice discrepancies, and assist with the electronic delivery of vendor statements.
• Expense & Travel Management: Review and process employee expense reports and travel requests, ensuring adherence to policy guidelines, budget limits, and proper documentation standards.
• Purchase Order & Budget Support: Verify account numbers on purchase orders, assist with annual recurring PO renewals, analyze usage costs, and report significant budget variances.
• Internal Customer Support: Provide guidance and support to internal staff regarding purchasing, invoicing, and expense policies.
• Inventory & Asset Support: Conduct physical inventories of fixed assets and storeroom items as needed.
• Special Projects & Continuous Improvement: Complete ad‑hoc financial reports.
• Serve as operational back‑up for receiving at the Oakland location.
• Continuous Learning: Stay informed on new technologies, software updates, and organizational policy or procedure revisions.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

Requirements

• Cross‑functional communication skills.
• Problem‑solving ability to resolve invoice discrepancies.
• Maintaining accuracy within the ERP system.

Schedule

• Ability to work on weekends and evenings to complete time‑sensitive projects.