Paralegal (2002)

About the role

Legal operations and paralegal support for a trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management, and ad-hoc support within the Legal department.

Responsibilities

• Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms, and similar tasks.
• Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations.
• Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal.
• Internal reporting on workload, key matters, disputes, and outside counsel usage and spending. Ensuring reporting is timely, accurate, and aligned with global trading legal department requirements.
• Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management.
• Manage contract authorization and execution processes.
• Review draft agreements for adherence to company required terms and conditions, under lawyer supervision.
• Ensure alignment between finance and legal department reporting on budget, including external law firm spend.
• Assist with design and formatting of legal department presentations.
• Cross-office support as part of global paralegal network.

Communication

• Internal Communication:
  • Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency.
  • Proactively shares workload and demand information with the department to aid prioritization and meet deadlines.
  • Engages in meaningful conversations with internal clients to understand their needs and concerns effectively.
• External Communication:
  • Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery.
  • Models timeliness and professionalism in communication with external parties in line with department expectations.

Requirements

• Education and Skills:
  • Bachelor of Arts/Science: Business and Management or related discipline.
  • Proficient verbal and written communication skills.
  • Strong analytical skills.
  • Strong aptitude with MS Office suite, including Excel and PowerPoint.
• Experience and Knowledge:
  • 5 years of experience within a legal department or similar business environment.
  • Preferred: Experience in drafting legal documents.
  • Preferred: Experience in workload management and outside counsel management.
• Abilities and Specific Requirements:
  • Ability to collaborate effectively with colleagues and internal clients.
  • Demonstrate accountability and trustworthiness.
  • Adheres to professional ethics.
  • Preferred: Proficiency in legal software.