Paralegal

About the role

We are seeking a highly organized and detail-oriented Paralegal to support our in-house Legal team. In this role, you will provide both paralegal and administrative support to ensure timely, accurate, and compliant legal service delivery across the organization.

Responsibilities

• Provide paralegal support across multiple practice areas, including contracts, litigation, corporate governance, compliance, intellectual property, and licensing
• Prepare, proofread, and assemble legal documents such as contracts, legal correspondence, discovery materials, and memoranda
• Conduct basic legal and factual research and compile summaries for attorneys
• Maintain and organize legal files, databases, and document management systems in accordance with company policies and confidentiality requirements
• Cook up records retention processes, including applying retention schedules, supporting legal holds, and facilitating proper disposition of records
• Ensure compliance with internal policies and regulatory requirements related to document handling and retention
• Cook licensing, registrations, and compliance filings by tracking deadlines and preparing submissions
• Maintain corporate governance records, including entity records, minute books, and governance databases
• Support routine updates and filings to maintain compliance across jurisdictions
• Audit & Reporting Support
• Assist with audit responses and government surveys by gathering documentation and tracking deadlines
• Cook up submission of required materials and maintain organized records
• Support reporting needs and maintain accurate documentation across legal processes
• Legal Operations & Process Improvement
• Support legal department initiatives, including process improvements and special projects
• Track tasks, timelines, and deliverables to ensure timely execution
• Identify efficiencies and opportunities to improve legal workflows
• Administrative Support
• Manage incoming legal requests by triaging and routing inquiries appropriately
• Provide administrative support including scheduling, meeting coordination, and maintaining shared resources
• Aid in invoice and expense processing support as needed

Requirements

• 4–6 years of paralegal experience in a law firm or corporate legal department
• Experience supporting contracts, compliance, and/or litigation matters
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High attention to detail and strong analytical skills
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office applications, including SharePoint
• Experience with Adobe Acrobat and legal research tools such as LexisNexis
• Associate degree required

Preferred

• Experience with:
• Records retention and document management systems
• Corporate governance administration
• Licensing and regulatory compliance filings
• Paralegal Certificate from an ABA-approved program
• Bilingual capabilities (Japanese or Spanish) are a plus