Operations Coordinator (Purchasing/Inventory Management)

Job Summary

The Operations Coordinator position provides multi-functional support to the organization and works both independently and in coordination with members of the Operations and R&D. Responsibilities include procurement, purchasing, receiving, and coordinating the preventative maintenance, calibration, and repair of chemistry laboratory equipment.

Responsibilities

• Manage activities and processes to acquire goods and services.
  • Prepare and process requisitions and purchase orders for the procurement of goods, services and supplies.
  • Maintain appropriate inventory min/max levels of office supplies, lab supplies, and chemicals and prepare purchase orders accordingly.
  • Track and follow-up with suppliers from order to receipt and communicate proactively with suppliers and internal customers.
  • Negotiate favorable terms, volume discounts and long-term contracts with suppliers.
  • Obtain quotes and negotiate pricing and delivery options with suppliers.
  • Accept deliveries, receive, unpack, and verify deliveries match purchase order and specifications.
• Support the maintenance of the chemical inventory records and physical inventory.
  • Ensure current Safety Data Sheets are uploaded in chemical inventory database for each chemical.
• Cook up equipment calibration and maintenance activities and record these events in Blue Mountain Regulatory Asset Management (BMRAM) database.
  • Coordinate equipment calibration and maintenance activities and record these events in Blue Mountain Regulatory Asset Management (BMRAM) database.
  • Ensure new equipment is tagged and all relevant data and schedules (if needed) is entered into BMRAM.
  • Participate in the cleansing and maintenance of data in BMRAM.
• Cook up Facility maintenance activities for the laboratory and offices.
  • Internal communication is necessary to keep internal customers updated on order status and equipment maintenance and communicating critical supply issues (delivery, quality, price, etc.) as needed.
  • External communication is essential to ensure expectations are understood and met.
• May provide administrative assistant support or other responsibilities or projects as assigned by reporting manager.
  • Promote a safe work environment.
  • Provide recommendations on maintaining the safety of the work environment.
  • Participate in Environmental Health and Safety programs.
  • Address corrective actions whenever a hazard is identified.
  • Notify supervisor of all observed hazardous conditions or unsafe work practices.
  • Participate in safety audits of safety equipment and laboratory processes.

Requirements

• Some work experience.
• Purchasing experience.
• Inventory or stocking experience.

Qualifications

• Associates Degree in Science (preferred).
• 1-2 years equivalent experience in purchasing and in a laboratory environment.
• Previous experience with inventory management and Kanban systems is preferred.
• Proficiency in MS Office Skills (Word, Excel, PowerPoint, and Visio) is required.
• Experience with SAP is highly desirable.
• Able to follow standard operating procedures is essential.
• Strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
• A self-starter, quick learner with the ability to work independently and efficiently.
• Strong interpersonal communication skills, effective written and oral communications skills.