Operations Coordinator/Executive Assistant

About the role

The Live Like Lou Foundation is expanding its reach and seeking a full-time, remote Operations Coordinator/Executive Assistant to serve in a dual capacity: coordinating data and advancement services and providing executive and administrative support to the Executive Director and staff team.

Responsibilities

• Serve as the point person for Live Like Lou’s donor database, Bloomerang, including data entry, importing credit card transactions, processing donations, and managing reporting and notifications.
• Ensure donations received by mail are acknowledged and tracked appropriately, and coordinate an organized intake/notification process for sympathy communications.
• Manage the Executive Director’s calendar, assist with expense reports, and support budget tracking and documentation.
• Oversee special projects, anticipate next steps, and provide general administrative support as needed.
• Provide board and committee support, including creating agendas, gathering and disseminating meeting materials, preparing presentations, and maintaining meeting minutes and correspondence.

Requirements

• Minimum of an associate’s degree preferred, but not required.
• Fundraising database/CRM experience required. Bloomerang experience is highly preferred; candidates with 3+ years of experience in a different CRM will be considered.
• Prior experience as an executive assistant, administrative assistant, or in a related role supporting senior leadership is strongly preferred.
• Strong organizational skills and the ability to manage multiple priorities/activities in an independent and unstructured work setting.
• Attention to detail and a high level of accuracy.
• Ability to maintain confidential information with discretion.
• Excellent interpersonal skills, including the ability to work with a diverse group of people.
• Excellent written and oral communication skills.
• Proven ability to successfully work remotely and independently.
• Proficient computer skills: Microsoft Office suite (required); preferred experience in: Typeform, Zapier, Reviewr (or similar tools).

Qualifications

• Minimum of 3 years of relevant experience in a nonprofit setting.
• Experience with fundraising and nonprofit administration.
• Understanding of nonprofit fundraising principles and practices.

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office and related tools.

Benefits

• Traditional benefits package includes 100% employer-paid health insurance, health reimbursement arrangement, 401k retirement plan with a 4% match and additional performance-based contributions, paid holidays, paid vacation days, paid health & wellness days, additional paid time off for office closures at calendar year-end, short- and long-term disability insurance, and life insurance.
• Non-traditional benefits include flexible workspaces, a personalized travel benefits program, technology stipends with mobile phone plan reimbursements, holiday events, and employee recognition.

Pay

Salary offers will be determined by the candidate’s creditable years of experience, along with internal equity considerations informed by the organization’s current compensation practices and market research for similar positions.

Schedule

This is a full-time, remote position with opportunities to work in the office in Oxford, Ohio, if desired.

Must have the ability to initiate and manage distanced communications/events through Zoom.

Prolonged periods of sitting at a desk and working at a computer.

Occasional (quarterly) overnight travel and work in evenings/weekends.