Operations Coordinator

Key Responsibilities

• Provide administrative and operational support to the CEO, Operations team, Development/Communications team, and Board.
• Cook up office communications, scheduling, calendar (CEO), meetings, travel logistics, and day-to-day administrative workflows.
• Cook up meetings, retreats, donor events, Board gatherings, staff events, and public-facing programs, including logistics, materials preparation, vendor coordination, and day-of support.
• Maintain office supplies, records, shared files, equipment readiness, and organize physical and electronic resources.
• Aid with financial administration, including credit card documentation, receipts, expense reimbursements, and related recordkeeping.
• Aid with recruitment, onboarding, offboarding, and staff systems administration in coordination with the Operations team.
• Aid with basic technology, software, equipment, and process support, including troubleshooting and coordination with outside resources as needed.
• Aid with fundraising, communications, and Board support through materials preparation, mailings, data coordination, and logistical assistance.

Required Qualifications

• Bachelor’s degree preferred or 2+ years of relevant experience in administrative support, office operations, event support or a related role.
• Demonstrated competence maintaining confidential records with a high degree of discretion, accuracy, and close attention to detail.
• Strong organizational skills; ability to manage multiple priorities and meet deadlines.
• Clear, professional written and verbal communication skills; ability to interact courteously with donors, vendors, Board members, and staff.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google Workspace (email and calendars), Zoom or similar web meeting platform.

Preferred Qualifications

• QuickBooks (or similar) experience.
• Event planning or logistic support provision.
• Comfort with basic event/office technology (simple A/V troubleshooting); general IT support experience.

Successful Candidate Expectations

• Establish and maintain effective working relationships with co-workers and the conservation community, respectfully and across cultures.
• Be able to work independently and effectively with minimal supervision as a team member.
• Demonstrate competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive and professional attitude.

Position Special Requirements/Additional Information

• This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job.
• Nothing contained herein restricts the Center for Large Landscapes’ rights to assign or reassign duties and responsibilities to this job at any time.
• OCCASIONAL EVENING AND/OR WEEKEND HOURS WANTED.
• WILLINGNESS TO TRAVEL WITHIN NORTH AMERICA.
• VALID DRIVER’S LICENSE REQUIRED.
• PHYSICAL DEMANDS: Ability to lift heavy event and office supplies; Ability to climb three flights of stairs.