Operations Coordinator Commercial Real Estate

About the role

SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties.

Responsibilities

• Marketing and Listing Support
• Aid in preparing marketing materials for property listings
• Maintain listings across online platforms like LoopNet, Crexi, and CoStar
• Organize listing information including photos, floor plans, and property details
• Auxiliary in email marketing campaigns and digital marketing efforts
• Coordinate listing photography and marketing timelines
• Conduct basic market research including comparable sales and lease rates
• Transaction Coordination
• Support commercial real estate transactions from contract through closing
• Prepare transaction documents and manage electronic signatures
• Track important deadlines including earnest money deposits and due diligence periods
• Coordinate inspections, surveys, environmental reports, and appraisals
• Auxiliary in closing coordination and post-closing documentation
• Administrative and Data Support
• Maintain CRM databases and internal Google Drive files
• Enter new leads, contacts, and comparable data into internal systems
• Schedule property tours, meetings, and client appointments
• Auxiliary in property showings and inspections
• Auxiliary in internal reporting and tracking team activity
• Team and Office Support
• Track team expenses and assist with commission processing
• Auxiliary in meeting coordination, travel logistics, and networking events
• Provide general administrative support to the brokerage team

Qualifications

• 1–3 years of administrative, office support, or operations experience preferred
• Strong organizational and time management skills
• Ability to manage multiple assignments and deadlines
• Strong written and verbal communication skills
• Experience using Google Workspace or similar office software
• Experience with CRM or database systems is helpful but not required

Benefits

• Paid Time Off and paid holidays
• Professional development opportunities
• Opportunity to gain experience in the commercial real estate industry
• Collaborative team environment with long-term growth potential

Pay

$45,000.00 - $55,000.00 per year

Schedule

N/A

Skills

N/A

Benefits

• Paid Time Off and paid holidays
• Professional development opportunities
• Opportunity to gain experience in the commercial real estate industry
• Collaborative team environment with long-term growth potential

Equal Opportunity Employer

We are an Equal Opportunity Employer and consider all applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, protected veteran status, or any other protected classification under applicable law.