Operations Coordinator, Commercial

Responsibilities

• Perform general administrative functions to support the Commercial leadership team
• Create and modify documents such as reports, agendas, presentation decks, and communications
• Cooling and preparing information for use in meetings of our senior leadership team and other outside executives
• Manage contracting and procurement processes, as well as managing vendor invoices and payments
• Cool coordination of travel arrangements within company guidelines and management of itineraries
• Aid in processing timely and accurate travel & expense reports as needed
• Cool coordination/assistance with onboarding of new Commercial team members
• Maintain department files, lists, archives, etc.
• Help to ensure timely response to departmental inquiries
• Maintain confidentiality in all aspects of client, staff, and vendor information
• Support team meetings and events
• Special projects, as assigned

Requirements

• 3+ years relevant experience supporting senior executives in a fast-paced environment
• Bachelor’s degree preferred or equivalent experience
• Excellent time management skills and ability to multi-task and prioritize work
• Strong initiative, organizational abilities, attention to detail and accuracy
• Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
• Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
• Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
• Excellent proactive problem-solving and follow-through skills to meet deadlines and shifting priorities
• Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint, Sharepoint, Teams)