Operational Training Center Scheduler

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that’s vital to our clients and the communities they serve.

About the role

Stantec GS is a professional infrastructure and environmental services company, with expertise in the planning and implementation of encroachment control and mitigation efforts at military installations and associated operational equities throughout the United States.

We seek highly-motivated and experienced team players, resourceful individuals who can rapidly learn and apply new concepts, and individuals who think and create, enhancing our company and our clients with fresh ideas, new perspectives, and energy.

Responsibilities

• Schedule classrooms via Range Facilities Management Support System (RFMSS) for units requesting a training venue
• Assist personnel in the creation of RFMSS accounts, and coordinate as appropriate to process late requests
• Provide consultation with event organizers seeking to utilize the OTC
• Coordinate training and usage of the OTC based upon priority levels established in the CCO; exercise good judgement and authority to cancel and coordinate rescheduling of a class if higher-level priority training becomes necessary
• Coordinate event details, logistics, equipment availability, and materials for scheduled classrooms and conference rooms daily
• Prepare slides daily detailing classroom schedules and utilization
• Coordinate delivery of classroom materials and equipment and logistics for equipment storage
• Prepare monthly reports of equipment inventory
• Maintain and update Key Master Log
• Process reconciliation on work orders for office maintenance requests
• Conduct daily/weekly and as-needed RFMSS updates detailing occupied classrooms, no shows, and same day requests
• Prepare weekly RFMSS utilization reports, maintain and update logs, and prepare various other status reports
• Liaise with unit coordinators and ensure compliance of Combat Center Order (CCO) 3120.2
• Verify building usage data is correct via building logbook and BEARMAT usage data on a quarterly basis
• Assist units with the operation of the audio/visual equipment located in the OTC, including computers, proximas, VCR, DVD, whiteboards, and the automated integrated system internal to the department
• Troubleshoot problems with the classroom audio visual systems and make minor repairs, adjustments, or coordinate replacement of equipment as necessary
• Report facility maintenance issues to Section Supervisor and produce facility maintenance requests for submission to the Public Works Department (PWD)
• Notify BEARMAT of unit occupation and unit departure from G3 owned classrooms

Requirements

• Knowledge of the mission, rules, guidelines, regulations, and basic objectives and policies governing the procedures for management of the OTC
• Ability and skill in applying standardized processes of managing the OTC to plan and coordinate classroom space appropriate for the class size
• Basic knowledge and skill in the use of various equipment such as a proxima, VCR, DVD players, and the automated integrated system internal to the department
• Ability and commitment to work collaboratively with all groups, including staff, management, client, supporters, and other stakeholders
• Working knowledge of military operations and codes of conduct
• Strong administrative, logistics, and written and oral communications skills and proficiency in the use of Microsoft Office
• Ability to work independently and with minimal supervision
• Must submit to and pass a company background check, if selected for the position
• Must pass a pre-employment drug screen
• Must be willing to work full time at MCAGCC Twentynine Palms, CA

Qualifications

• Minimum two years of experience

Pay

Locations in MN, OH, VT, & various CA, ME, NY, VA areas: $53,600.00 - $75,000.00 annually. In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. The final agreed-upon compensation is based on individual education, qualifications, experience, and work location. At Stantec, certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits

Regular full-time and part-time employees (working at least 20 hours per week) have access to:

• Medical, dental, and vision plans
• Wellness program
• Health saving accounts
• Flexible spending accounts
• 401(k) plan
• Employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave
• Ten paid holidays in each calendar year
• Vacation accrual between 10 and 20 days per year
• Paid sick leave (and if more generous, in accordance with state and local law)

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.