OFFICE SERVICES CLERK

Main Purpose of Job

The main purposes of this position are:

• to register applications to determine applicable categories of assistance by reviewing, verifying and interpreting information in case records, applications and other documents, utilizing knowledge of agency policies and procedures;
• to complete mail duties;
• to perform administrative support tasks through the utilization of program guidelines and automated systems;
• to work the front desk to greet customers, accept paperwork, log all visitors, and assign interviews.

Position Duties

Researches on all automated systems to determine decisions made on a case, to interpret decisions and relay to customer or general public.

Assembles and verifies data and compiles information in order to prepare routine statistical reports.

Greets and logs in all customers and visitors on the Visitor Log (Google Sheet) to assess reason for visit. Notifies individuals for visitor meetings.

Pick-up mail from the upstairs mailbox area, run through the postage machine , and place in postal container at the guard desk for pick up.

Answering Family Investment Administration phones for agency.

Minimum Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate;
• One year of experience performing clerical duties;
• Candidates may substitute 30 credit hours of education at an accredited college or university for one year of the required experience;
• Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience;
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• Six months of experience with Google Suite products;
• Six months of experience with Microsoft Word;
• Six months of experience in a fast-paced, evolving office environment.

License, Registrations and Certifications

Not applicable.

Selection Process

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Examination Process

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including:

• health insurance, dental, and vision plans offered at a low cost;
• personal leave- new State employees are awarded six (6) personnel days annually (prorated based on start date);
• annual leave – ten (10) days of accumulated annual leave per year;
• sick leave – fifteen (15) days of accumulated sick leave per year;
• parental leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child;
• holidays – State employees also celebrate at least twelve (12) holiday per year;
• pension – State employees earn credits towards a retirement pension;
• positions may be eligible for telework.

Further Instructions

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201. Or email trelia.gunter@maryland.gov.; voice 410-767-7416. All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov . Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. TTY Users: call via Maryland Relay. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.