Office Services Assistant

About the Role

Under the direction of the Office Services Manager, the Office Services Assistant is responsible for a variety of tasks.

Essential Job Requirements

Mailroom services:

• Sorting and delivering of incoming mail and packages
• Packaging and processing outgoing overnight mail (i.e., FedEx, UPS, etc.) to meet client deadlines
• Maintaining all mail carts and mail sorter bins
• Maintaining all mail equipment in good working order
• Scheduling of outside messenger services as required
• Coordinating in-house messenger services (daily bank/post office and firm-related errands)

Duplication services:

• Completing print, copy and scan projects to meet client deadlines
• Maintaining all duplication equipment (copy machines, binding equipment, etc.) in working order
• Scanning/printing service as required
• Scheduling of outside copy services as required

Facilities projects:

• Participating in office and furniture set-ups/moves
• Participating in event preparation/breakdown

Supply services:

• Stocking supply room
• Stocking copy rooms and printer areas with copy paper and supplies
• Setting up supplies in new attorney offices

Skills, Knowledge, and Abilities

• 2+ years of Office Services experience in a large firm/company
• High School Diploma or equivalent
• Valid driver's license with good driving history
• 1-2 years' general office, clerical experience, preferably in a law firm
• Ability to interact effectively with internal client base, always upholding a professional demeanor and demonstrating an attitude of cooperation
• Orientation to customer service and able to work in a team environment
• Maintain a reliable attendance record
• Arrive to work in a timely manner and observe prescribed work break and meal periods
• Be familiar with and adhere to all firm policies and procedures

Cognitive Skill Requirements

• Reading of documents, both hard-copy and electronic version (memoranda, emails, instructions, directions, etc.)
• Detailed work - entering data into computer database, accurate filing, and distribution of correspondence
• Confidentiality - must always keep firm-related matters in confidence
• Verbal communication - must be able to effectively communicate with internal client base to respond to needs, requests and provide status as needed
• Client contact - internal client base, must have a professional demeanor and appearance
• Continuous interruptions - flexibility with work tasks and flow is essential

Physical Skills Requirements

• Lifting mail packets to put into mailcart, lift out of cart to deliver
• Carrying of mail packets to different departments
• Pushing mail cart
• Standing on feet for long periods of time to complete copy projects
• Lifting and moving heavy boxes
• Moving furniture
• Strong sensory abilities appropriate for the position

Pay, Schedule, and Benefits

Office Location: Roseland, NJ (In-person)

Schedule: Monday through Friday, 11:00 a.m. - 7:00 p.m. (Work hours may vary and may include overtime.)

Amount of Travel Required: Miscellaneous bank, post office and local messenger runs as needed.

Salary Range: $52,000 to $55,000 (Exact compensation determined based on individual candidate qualifications and location.)

Benefits: Medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.