Office Services Assistant

About the Role

Kutak Rock LLP seeks an Office Services Assistant to join its Springfield office. This part-time, on-site position provides general office, administrative, and some records management support while maintaining a professional office atmosphere and delivering high-level hospitality.

Responsibilities

• Professionally greet clients and guests of the firm
• Ensure compliance with visitor and security policies
• Coordinate and schedule conference room availability and hospitality
• Ensure conference rooms are set up for meetings and maintained for use
• Assist clients, guests, and employees with conference room equipment
• Maintain positive relationships with property management and various firm vendors
• Manage incoming and outgoing correspondence including emails, faxes, mail, and packages
• Maintain inventory of office supplies and breakroom supplies
• File and organize client records, invoices, and other important documentation pursuant to the Firm’s Document Retention Policy
• Assist office personnel with records management
• Assist in file closing procedures
• Assist in record review and destruction follow-up activities
• Read incoming material and sort according to file
• Maintain inventory or control system
• Trace missing file folders
• Search for and investigate information contained in files
• Other duties as assigned

Requirements

• High school degree or equivalent required
• Experience in administrative or customer service roles preferred

Skills

• Ability to work under pressure of deadlines
• Ability to prioritize and multitask
• Keen attention to detail
• Excellent organizational skills
• Ability to work independently and with little supervision
• Strong sense of ethics
• Ability to handle confidential materials with discretion
• Knowledge of basic Microsoft Office products (e.g., Microsoft Word)
• Knowledge of numbering and filing schemes
• Flexibility to work overtime outside of normal scheduled hours

Pay

$18.00 per hour

Schedule

Part-time, up to 20 hours per week

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, and opportunities for training and career development.

We are a leading national law firm with locations in 21 cities united by our common commitment to core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to maintaining a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.

Physical Demands

Ability to move objects weighing up to 50 pounds.

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.