Office Services Assistant

Duties

• Helps serve as the primary assistant to the Director, Office Group and provides administration, clerical and support for the Director and other components located within the Office Group.
• Serves as the point of contact for incoming calls and visitors.
• Gathers and directs information for meetings as needed.
• Prepares official departmental correspondence on behalf of the Director related to personnel security matters, reports, awards, performance plans, letters of appreciation, and responses to incoming correspondence.
• Schedules meetings, conferences, and appointments.
• Maintains an electronic log of all personnel actions and provides the Director with the status of pending actions.
• Maintains an electronic log of all personnel actions and provides the Director with the status of pending actions.
• Ensures required publications are readily available.
• Advise DLA Document Services managers and supervisors on applicable administrative methods, regulations, protocol, etc.
• Aids employees with the completion of payroll forms and ensures work schedules for all employees are completed properly.
• Keeps track of travel expenditures and provides this information to the Office Group Director, Deputy Director, and/or Financial Analyst for preparation of the travel budget.

Requirements

• Conditions of Employment: Must be a U.S. citizen. Must have a REAL ID or other acceptable identification documents to access certain federal facilities.
• Security Requirements: Non-Critical Sensitive. Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Payroll Classification: Non-Exempt. Recruitment Incentives: Not Authorized. Bargaining Unit Status: No.

Qualifications

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-08 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military, or private sector.
• Education: As a general rule, education is not creditable above GS-05 for most positions covered by this standard; however, graduation education may be crediting in those few instances where the graduate education is directly related to the work of the position.