Office Services and Facilities Manager (Special Assistant, NS)

Description

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

Duties

• Supervises and evaluates staff responsible for office services, facilities, mail operations, print services, and related support functions;
• Develops, implements, and monitors operational procedures to improve efficiency and customer service;
• Collaborates with internal program areas, external vendors, building management, and other stakeholders to support agency operations;
• Ensures compliance with applicable policies, procedures, and regulatory requirements;
• Manages contracts and vendor relationships to ensure services are delivered effectively and in accordance with agency requirements;
• Oversees inventory, equipment, supplies, and employee management programs;
• Makes reports and recommendations for executive management;
• Monitors budgets, expenditures, and procurement activities for operational programs;
• Occasional travel 15%;
• Other duties as assigned.

Preferred Qualifications

• Eight years of experience in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, mail room operations, or printing, one of which must have been at a supervisory level;
• A minimum of two years of specialized experience may be substituted for an associate degree; four years for a bachelor's degree; five years for a master's degree; six years for a J.D.; and seven years for a Ph.D.

Minimum Qualifications

• Experience supervising administrative, facilities, or operational support staff;
• Experience managing vendor contracts and facility-related services;
• Strong customer service, communication, and organizational skills;
• Experience working with executive leadership and diverse stakeholders.

Appointment Method

This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority.

Additional Comments

Please note that a change in negotiating unit may affect your salary, insurance and other benefits. Salary: $93,659 - $118,388 (salary commensurate with experience)

Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $4,000 annual downstate adjustment.

Appointment Status: This is an appointment to a position in the exempt jurisdictional class. Appointment to this position is pending Governor Appointment’s Office and Division of Budget approval.