Facilities Office Assistant

About the role

The Housing Department Facilities Office Assistant helps on-campus residents maintain the highest quality of life in their living space by expediting maintenance and building services work requests to get them resolved as quickly as possible.

Responsibilities

• Develop an extensive knowledge of maintenance related tasks and delegate these tasks to the right staff member in an appropriate, timely manner.
• Have a solid understanding of the housing campus layout and property numbers.
• Aid with administrative duties and create training material for Residential Program Services facilities staff.
• Escort contractors and outside vendors to specific work areas.
• Aid the work control manager and work control assistant with key control for contractors and vendors needing access to our buildings.
• Create work orders in AIM.
• Clean, wash, and maintain UGA vehicles and LSV’s.
• Other duties as needed.

Requirements

• Position Summary: The Housing Department Facilities Office Assistant helps on-campus residents maintain the highest quality of life in their living space by expediting maintenance and building services work requests to get them resolved as quickly as possible.
• Relevant/Preferred Education, Experience, Licensure, Certification: Use the following methods of communication: Online work tickets. Direct communication. Email. Two-way radio. Telephone. Office skills include: Microsoft Office (Outlook, Word, Excel, PowerPoint). Database management. General office skills.
• Physical Demands: Consistent with a typical office environment. Driving. Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes

Qualifications

Consistent with a typical office environment. Driving. Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Carrie Chitwood Recruitment Contact Email Cachitwo@uga.edu Recruitment Contact Phone 706-542-8279 Posting Specific Questions Required fields are indicated with an asterisk (*). * Are you currently enrolled at the University of Georgia for at least 6 credit hours (undergraduate) or 5 credit hours (graduate) for this semester?YesNo* Do you currently have another job on campus? If so, where and how many hours do you currently work per week? (Open Ended Question)* Do you have a valid Driver's License?yesno Applicant Documents Required Documents Optional Documents Resume/CV Cover Letter