Office Operations Coordinator

About the role

Our client, a well-established educational institution in the Boston community, is seeking an Office Coordinator to support critical administrative and operational functions across several business units. This role serves as a central point of coordination for office operations, project timelines, vendor communication, payroll support, and campus-wide administrative initiatives. The ideal candidate brings 1+ year of administrative or office coordination experience along with strong organizational, communication, and multitasking skills. Position is based in Boston, MA and requires in‑office work; a degree is preferred.

Responsibilities

• Coordinate day‑to‑day office operations and administrative workflows
• Serve as a liaison between internal stakeholders, vendors, and external partners
• Support meeting scheduling, events, and project tracking
• Assist with payroll‑related administration and documentation
• Maintain records such as invoices, contracts, and employee files
• Monitor operational deadlines and departmental deliverables
• Identify opportunities to improve processes, communication, and overall efficiency

Requirements

• 1+ year of office administration, coordination, or related experience
• Exceptional organizational and prioritization abilities
• Proficiency with Microsoft Office and other business software platforms
• Strong verbal and written communication skills
• Detail‑oriented with the ability to manage multiple responsibilities simultaneously
• Flexibility to adapt to changing priorities in a fast‑paced environment

Benefits

• Medical, dental, and vision coverage
• Federal and state leave programs as required by applicable agency regulations

Pay

Salary up to $88,000, depending on experience and qualifications.