Office Operations Coordinator
CleanCapital · New York, NY · 1 mo ago
On-siteAdministrative$79k–$107k/yrFull-time
We need to output HTML fragment with sections: h3 headings for sections present: About the role? Actually we have "Who We Are", "Location of Position", "What We Offer", "Our Commitment to Diversity", "Position Summary", "Core Responsibilities", "Education Requirements", "Technical Skills and Experience", "Psychosocial Skills /Human Skills/Behavioral Skills", "Physical Demands", "Work Conditions". Also we have pay range: "The range for this position is $79,433.00- $107,468.00 plus an annual performance-based bonus". That's pay info, so we need a Pay section. Also schedule: "This position is based in our NYC office 5 days a week." That's schedule info, so Schedule section.
We must not repeat job title as heading (none given). No Job ID. Remove boilerplate: EEO statement, etc. Remove navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. So we should omit the Equal Employment Opportunity Statement. Also remove "Our Commitment to Diversity" maybe keep? It's not boilerplate; it's a diversity statement but could be considered boilerplate? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The diversity statement might be considered EEO? It's about commitment to diversity, but not exactly EEO legal statement. Might be okay to keep as a section? However they said "Remove ... EEO/equal-opportunity/scam-warning boilerplate". The diversity statement is similar to EEO but maybe it's okay to keep as it's substantive? It's a statement about diversity commitment. Might be considered boilerplate but it's not a legal disclaimer; it's a values statement. I'd keep it as a section maybe "Our Commitment to Diversity". But we need to ensure we don't include filler like "commensurate with experience". Not present.
We need to use for section headings. Use
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to include sections only when posting has real, specific content. So we need to decide which sections to include: About the role? Not present as heading but we have "Who We Are" (company overview). Could be "About the role"? Not exactly. But we could treat "Who We Are" as a section heading? The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., not limited to those. So we can use other headings like "Who We Are", "Location of Position", etc. But better to map to standard headings: "About the role" could be position summary. "Responsibilities" for core responsibilities. "Requirements" for education/technical/psychosocial. "Skills" maybe combine technical and psychosocial. "Benefits" for what we offer. "Pay" for salary range. "Schedule" for location/office days.
We need to avoid thin sections. So combine related items.
Let's extract content:
Who We Are: CleanCapital is a leading independent power producer focused on distributed clean energy, including middle-market solar and energy storage. The company develops, builds, owns, operates, and invests in clean energy assets across the U.S. Leveraging over a decade of clean energy expertise and over $1.5 billion in investments, CleanCapital has built a diverse portfolio of operating assets and a growing project pipeline. By combining institutional capital with in-house expertise and regional development partnerships, CleanCapital delivers economically sound projects that drive more clean megawatts to the grid, solidifying energy dominance in the U.S.
Location of Position: This position is based in our NYC office 5 days a week.
What We Offer: Opportunity to join a top-notch, collaborative team of professionals; Fantastic team environment and collaborative culture; Professional development opportunities to grow into an industry leader; 100% paid for single and family benefits plus 401k matching program; The range for this position is $79,433.00- $107,468.00 plus an annual performance-based bonus.
Our Commitment to Diversity: CleanCapital is committed to fostering a diverse and equitable workforce reflective of our community while also valuing each persons’ unique perspective, skills, and experiences. CleanCapital does not discriminate against any individual’s race, religion, sexual orientation, gender identity, age or nationality and is committed to promoting a more just and inclusive world through intentional policies and actions.
Position Summary: Own the day-to-day functioning of the New York City office and the routine administrative logistics that keep the workplace running smoothly.
Core Responsibilities: list items:
- Manage day-to-day office operations in NYC
- Handle mail, shipping, deliveries, and vendor coordination
- Handle reception / phone coverage
- Maintain office, pantry, and meeting-room supplies
- Coordinate weekly team lunches
- Support additional/ad hoc office programming (i.e. monthly birthday celebrations, team happy hours, etc. In coordination with HR and Strategy, and Culture Champions Committee)
- Coordinate facilities and service-provider issues
- Support desk assignments and hot-desk requests
- Support monthly credit card expense reconciliation
- Ensure common areas and conference rooms are presentable, clean, orderly and functional
- Coordinate with IT on conference-room and office equipment
- Welcome visitors and support office guests
- Maintain office-process documentation and vendor records
- Identify opportunities to streamline recurring administrative work
- Identify and pursue opportunities to enhance and improve the office workspace
- Actively seek to create and participate in culture building opportunities in coordination with HR, Strategy and Culture Champions Committee
Education Requirements: Bachelor’s degree preferred
Technical Skills and Experience:
- Proven AI literacy, including understanding AI strengths, limitations, and ethical considerations.
- 3–6 years in office operations, workplace experience, admin coordination, or similar
- Highly organized and reliable in an in-person environment
- Comfortable with vendors and facilities coordination
- Good judgment and customer-service orientation
- Strong tech literacy for office systems and common productivity tools
Psychosocial Skills /Human Skills/Behavioral Skills:
- Strong analytical, organizational, and problem-solving skills.
- Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
- Technical understanding of clean energy business processes
- Exceptional verbal and writing communication skills with superiors, peers, partners, and other stakeholders.
- Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.
- Excellence in Microsoft Office (Word, Excel, PowerPoint)
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical demands of this job require an individual to be able to work at a computer for most of the day, be able to participate in conference calls and travel to team retreats on a time-to-time basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Conditions: If working remotely, your work environment is what you make of it, however CleanCapital encourages everyone to have a dedicated workspace that, for the most part, can be free of distractions. If working in one of our Corporate Offices, the work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We need to omit EEO statement. Also maybe omit Physical Demands and Work Conditions if they are generic? They contain some specifics but could be considered boilerplate. However they are not EEO; they are about physical demands and work conditions. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Physical demands and work conditions are not explicitly listed to remove, but they could be considered generic boilerplate. However they contain some specifics: "work at a computer for most of the day", "participate in conference calls and travel to team retreats". Might be considered boilerplate but still substantive. I'd keep them maybe as a section "Working Conditions". But we have limited headings list; we could combine Physical Demands and Work Conditions into a "Working Conditions" section.
We need to avoid thin sections. So we should combine similar items.
Potential sections:
- About the Company (Who We Are)
- Position Summary
- Responsibilities (Core Responsibilities)
- Qualifications (Education Requirements, Technical Skills and Experience, Psychosocial Skills)
- Benefits and Compensation (What We Offer + Pay)
- Schedule (Location of Position)
- Diversity Commitment (Our Commitment to Diversity) maybe as a section.
But we need to follow heading examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use those headings exactly. Let's map:
- About the role: could be Position Summary + Who We Are? Actually About the role likely describes the role itself. We have Position Summary. Could also include Who We Are as company overview but not required. We'll put Position Summary under About the role.
- Responsibilities: Core Responsibilities list.
- Requirements: Education Requirements.
- Qualifications: Technical Skills and Experience + Psychosocial Skills.
- Skills: maybe combine technical and psychosocial? But we already used Qualifications for skills. Could instead have Skills separate. But we need to avoid thin sections. Let's decide: Use Requirements for education, Qualifications for technical and psychosocial skills, Skills maybe not needed. But we need to follow instruction: prefer a few substantive sections over many thin ones. So we can combine education and skills into Qualifications. Or we can have Requirements (education) and Qualifications (skills). That's two sections.
- Benefits: What We Offer (benefits) plus Pay? Actually Pay separate. But we could combine Benefits and Pay into Benefits section if we include pay details there. However instruction says include Pay section only if posting actually states them. It does state pay range. So we need a Pay section. Benefits section for other benefits.
- Schedule: Location of Position (NYC office 5 days a week).
- Diversity Commitment: maybe as a section "Diversity and Inclusion". Not in the list but we can add heading if content exists. It's substantive.
We must not create sections with filler. All content we have is substantive.
Now we need to output HTML fragment only, no /. Use for each section heading. Use - for lists. Use
for prose.
We need to ensure we don't repeat job title as heading (none). No Job ID.
We must remove duplicated lines: check for duplicates. Not seeing.
Now craft HTML.
Structure:
About the role
Own the day-to-day functioning of the New York City office and the routine administrative logistics that keep the workplace running smoothly.
CleanCapital is a leading independent power producer focused on distributed clean energy, including middle-market solar and energy storage. The company develops, builds, owns, operates, and invests in clean energy assets across the U.S. Leveraging over a decade of clean energy expertise and over $1.5 billion in investments, CleanCapital has built a diverse portfolio of operating assets and a growing project pipeline. By combining institutional capital with in-house expertise and regional development partnerships, CleanCapital delivers economically sound projects that drive more clean megawatts to the grid, solidifying energy dominance in the U.S.
Responsibilities
- Manage day-to-day office operations in NYC
- Handle mail, shipping, deliveries, and vendor coordination
- Handle reception / phone coverage
- Maintain office, pantry, and meeting-room supplies
- Coordinate weekly team lunches
- Support additional/ad hoc office programming (i.e. monthly birthday celebrations, team happy hours, etc. In coordination with HR and Strategy, and Culture Champions Committee)
- Coordinate facilities and service-provider issues
for prose. We need to include sections only when posting has real, specific content. So we need to decide which sections to include: About the role? Not present as heading but we have "Who We Are" (company overview). Could be "About the role"? Not exactly. But we could treat "Who We Are" as a section heading? The instruction: use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., not limited to those. So we can use other headings like "Who We Are", "Location of Position", etc. But better to map to standard headings: "About the role" could be position summary. "Responsibilities" for core responsibilities. "Requirements" for education/technical/psychosocial. "Skills" maybe combine technical and psychosocial. "Benefits" for what we offer. "Pay" for salary range. "Schedule" for location/office days.
We need to avoid thin sections. So combine related items.
Let's extract content:
Who We Are: CleanCapital is a leading independent power producer focused on distributed clean energy, including middle-market solar and energy storage. The company develops, builds, owns, operates, and invests in clean energy assets across the U.S. Leveraging over a decade of clean energy expertise and over $1.5 billion in investments, CleanCapital has built a diverse portfolio of operating assets and a growing project pipeline. By combining institutional capital with in-house expertise and regional development partnerships, CleanCapital delivers economically sound projects that drive more clean megawatts to the grid, solidifying energy dominance in the U.S.
Location of Position: This position is based in our NYC office 5 days a week.
What We Offer: Opportunity to join a top-notch, collaborative team of professionals; Fantastic team environment and collaborative culture; Professional development opportunities to grow into an industry leader; 100% paid for single and family benefits plus 401k matching program; The range for this position is $79,433.00- $107,468.00 plus an annual performance-based bonus.
Our Commitment to Diversity: CleanCapital is committed to fostering a diverse and equitable workforce reflective of our community while also valuing each persons’ unique perspective, skills, and experiences. CleanCapital does not discriminate against any individual’s race, religion, sexual orientation, gender identity, age or nationality and is committed to promoting a more just and inclusive world through intentional policies and actions.
Position Summary: Own the day-to-day functioning of the New York City office and the routine administrative logistics that keep the workplace running smoothly.
Core Responsibilities: list items:
- Manage day-to-day office operations in NYC
- Handle mail, shipping, deliveries, and vendor coordination
- Handle reception / phone coverage
- Maintain office, pantry, and meeting-room supplies
- Coordinate weekly team lunches
- Support additional/ad hoc office programming (i.e. monthly birthday celebrations, team happy hours, etc. In coordination with HR and Strategy, and Culture Champions Committee)
- Coordinate facilities and service-provider issues
- Support desk assignments and hot-desk requests
- Support monthly credit card expense reconciliation
- Ensure common areas and conference rooms are presentable, clean, orderly and functional
- Coordinate with IT on conference-room and office equipment
- Welcome visitors and support office guests
- Maintain office-process documentation and vendor records
- Identify opportunities to streamline recurring administrative work
- Identify and pursue opportunities to enhance and improve the office workspace
- Actively seek to create and participate in culture building opportunities in coordination with HR, Strategy and Culture Champions Committee
Education Requirements: Bachelor’s degree preferred
Technical Skills and Experience:
- Proven AI literacy, including understanding AI strengths, limitations, and ethical considerations.
- 3–6 years in office operations, workplace experience, admin coordination, or similar
- Highly organized and reliable in an in-person environment
- Comfortable with vendors and facilities coordination
- Good judgment and customer-service orientation
- Strong tech literacy for office systems and common productivity tools
Psychosocial Skills /Human Skills/Behavioral Skills:
- Strong analytical, organizational, and problem-solving skills.
- Entrepreneurial mindset with the ability to take ideas and run with them from concept to conclusion.
- Technical understanding of clean energy business processes
- Exceptional verbal and writing communication skills with superiors, peers, partners, and other stakeholders.
- Excellent interpersonal skills while managing multiple priorities in a fast-paced and ever-changing environment.
- Excellence in Microsoft Office (Word, Excel, PowerPoint)
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical demands of this job require an individual to be able to work at a computer for most of the day, be able to participate in conference calls and travel to team retreats on a time-to-time basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Conditions: If working remotely, your work environment is what you make of it, however CleanCapital encourages everyone to have a dedicated workspace that, for the most part, can be free of distractions. If working in one of our Corporate Offices, the work environment is usually quiet (normal city traffic noises are common), a blend of artificial and natural light, temperate and generally supports a collaborative work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We need to omit EEO statement. Also maybe omit Physical Demands and Work Conditions if they are generic? They contain some specifics but could be considered boilerplate. However they are not EEO; they are about physical demands and work conditions. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Physical demands and work conditions are not explicitly listed to remove, but they could be considered generic boilerplate. However they contain some specifics: "work at a computer for most of the day", "participate in conference calls and travel to team retreats". Might be considered boilerplate but still substantive. I'd keep them maybe as a section "Working Conditions". But we have limited headings list; we could combine Physical Demands and Work Conditions into a "Working Conditions" section.
We need to avoid thin sections. So we should combine similar items.
Potential sections:
- About the Company (Who We Are)
- Position Summary
- Responsibilities (Core Responsibilities)
- Qualifications (Education Requirements, Technical Skills and Experience, Psychosocial Skills)
- Benefits and Compensation (What We Offer + Pay)
- Schedule (Location of Position)
- Diversity Commitment (Our Commitment to Diversity) maybe as a section.
But we need to follow heading examples: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use those headings exactly. Let's map:
- About the role: could be Position Summary + Who We Are? Actually About the role likely describes the role itself. We have Position Summary. Could also include Who We Are as company overview but not required. We'll put Position Summary under About the role.
- Responsibilities: Core Responsibilities list.
- Requirements: Education Requirements.
- Qualifications: Technical Skills and Experience + Psychosocial Skills.
- Skills: maybe combine technical and psychosocial? But we already used Qualifications for skills. Could instead have Skills separate. But we need to avoid thin sections. Let's decide: Use Requirements for education, Qualifications for technical and psychosocial skills, Skills maybe not needed. But we need to follow instruction: prefer a few substantive sections over many thin ones. So we can combine education and skills into Qualifications. Or we can have Requirements (education) and Qualifications (skills). That's two sections.
- Benefits: What We Offer (benefits) plus Pay? Actually Pay separate. But we could combine Benefits and Pay into Benefits section if we include pay details there. However instruction says include Pay section only if posting actually states them. It does state pay range. So we need a Pay section. Benefits section for other benefits.
- Schedule: Location of Position (NYC office 5 days a week).
- Diversity Commitment: maybe as a section "Diversity and Inclusion". Not in the list but we can add heading if content exists. It's substantive.
We must not create sections with filler. All content we have is substantive.
Now we need to output HTML fragment only, no /. Use for each section heading. Use - for lists. Use
for prose.
We need to ensure we don't repeat job title as heading (none). No Job ID.
We must remove duplicated lines: check for duplicates. Not seeing.
Now craft HTML.
Structure:
About the role
Own the day-to-day functioning of the New York City office and the routine administrative logistics that keep the workplace running smoothly.
CleanCapital is a leading independent power producer focused on distributed clean energy, including middle-market solar and energy storage. The company develops, builds, owns, operates, and invests in clean energy assets across the U.S. Leveraging over a decade of clean energy expertise and over $1.5 billion in investments, CleanCapital has built a diverse portfolio of operating assets and a growing project pipeline. By combining institutional capital with in-house expertise and regional development partnerships, CleanCapital delivers economically sound projects that drive more clean megawatts to the grid, solidifying energy dominance in the U.S.
Responsibilities
- Manage day-to-day office operations in NYC
- Handle mail, shipping, deliveries, and vendor coordination
- Handle reception / phone coverage
- Maintain office, pantry, and meeting-room supplies
- Coordinate weekly team lunches
- Support additional/ad hoc office programming (i.e. monthly birthday celebrations, team happy hours, etc. In coordination with HR and Strategy, and Culture Champions Committee)
- Coordinate facilities and service-provider issues
- for lists. Use
for prose. We need to ensure we don't repeat job title as heading (none). No Job ID. We must remove duplicated lines: check for duplicates. Not seeing. Now craft HTML. Structure:
About the role
Own the day-to-day functioning of the New York City office and the routine administrative logistics that keep the workplace running smoothly.
CleanCapital is a leading independent power producer focused on distributed clean energy, including middle-market solar and energy storage. The company develops, builds, owns, operates, and invests in clean energy assets across the U.S. Leveraging over a decade of clean energy expertise and over $1.5 billion in investments, CleanCapital has built a diverse portfolio of operating assets and a growing project pipeline. By combining institutional capital with in-house expertise and regional development partnerships, CleanCapital delivers economically sound projects that drive more clean megawatts to the grid, solidifying energy dominance in the U.S.
Responsibilities
- Manage day-to-day office operations in NYC
- Handle mail, shipping, deliveries, and vendor coordination
- Handle reception / phone coverage
- Maintain office, pantry, and meeting-room supplies
- Coordinate weekly team lunches
- Support additional/ad hoc office programming (i.e. monthly birthday celebrations, team happy hours, etc. In coordination with HR and Strategy, and Culture Champions Committee)
- Coordinate facilities and service-provider issues