Office Operations Coordinator

About the role

The Office Operations Coordinator at Salas O’Brien supports the efficient day-to-day operations of the Tustin office. This role involves administrative, operational, and project support, fostering a positive office environment and collaborating with various teams.

Responsibilities

• Coordinate day-to-day office operations to maintain an efficient and professional work environment.
• Manage office vendors, service providers, supplies, and facility-related needs.
• Cook up workspace setup, office access, equipment requests, and first-day office logistics for new team members in partnership with Human Resources and hiring managers.
• Serve as a welcoming on-site resource for team members and visitors, helping to foster a positive office experience.
• Cook up office meetings, events, training sessions, and team activities.
• Maintain office records, files, and administrative procedures.
• Provide administrative and organizational support to office leadership, including meeting scheduling, document preparation, and special projects.

Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3+ years of experience in office administration, operations coordination, project coordination, or a related support role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated attention to detail and commitment to accuracy.
• Able to work independently while collaborating effectively with multiple teams and stakeholders.
• Strong customer service mindset and professional demeanor.

Preferred Experience

• Supporting architecture, engineering, construction (AEC), consulting, or professional services organizations.
• Experience with project administration, document control, or construction administration processes.
• Familiarity with RFIs, submittals, meeting documentation, and project coordination practices.
• Experience supporting proposal preparation and client deliverables.
• Knowledge of HCAI documentation processes or healthcare project requirements.
• Experience with project accounting systems, invoicing coordination, or project setup activities.
• Experience coordinating office events, onboarding activities, and operational initiatives.