Office Operations Coordinator

Job Title: Office Operations Coordinator Department: Business Operations Reports to: Chief of Staff Work Location: Denver, CO and Centennial, CO Work Arrangement: In-Office 3-4 days per week Employee Type: Part-time (approximately 20 hours per week) Pay Type: Hourly FLSA: Non-exempt Supervisor Position: No Application Deadline: October 10, 2026 at 10:59pm _____________________________________________________________________________________ CLIMB WITH US. Denver Summit FC is Colorado’s professional women’s soccer club, proudly holding the distinction of being the National Women’s Soccer League’s (NWSL) 16th franchise. Our unwavering mission is to cultivate the preeminent professional soccer club globally, achieved through deep and meaningful engagement with Denver’s dynamic and multifaceted communities. The Denver Summit FC team, began play in the 2026 season, is comprised of a robust and dedicated ownership group led by Rob Cohen, alongside a collective of impassioned local and national investors. This blend of local roots and broad support underscores our dedication to both Colorado and the wider soccer community. Their commitment to the growth of women's football and investment in the Denver community shines through the announcement of Denver Summit FC's future home, Santa Fe Yards. Santa Fe Yards will be Denver's newest purpose-built stadium, the second ever permanent stadium built for women in the NWSL and the first in the state of Colorado. Nature Of Work Denver Summit FC is seeking a highly organized, proactive, and welcoming Office Operations Coordinator to help create an exceptional workplace experience for our employees and guests. The Office Operations Coordinator will work across Denver Summit FC’s headquarters and CommonSpirit Performance Center, serving as a key point of contact for day-to-day workplace needs and taking ownership of ensuring our venues are ready, functional, and welcoming each day. The ideal candidate is a creative problem-solver who enjoys anticipating needs, bringing structure to a fast-paced sports environment, and finding solutions before small issues become larger ones. This individual should take pride in creating spaces and experiences that allow our employees to do their best work and should be comfortable jumping between a wide variety of responsibilities — from stocking the kitchen and coordinating a building work order to preparing a conference room, supporting a new hire, or helping execute an All Hands meeting. Examples Of Work Performed Office Administration Maintain clean, organized, professional, and welcoming office environments across headquarters, including common areas, meeting rooms, and break spacesConduct regular walkthroughs of office spaces to proactively identify and address operational, facility, and workplace needsMonitor and maintain inventory of office supplies, kitchen and breakroom supplies, snacks, beverages, and other workplace essentialsPurchase and replenish office and kitchen supplies within established budgets, including coordinating routine Costco, grocery, and office supply runsSort and distribute incoming mail and packages and coordinate outgoing shipmentsMaintain and organize shared office spaces, including coordinating desk moves, workspace changes, and signage as needed. Ensure office supplies and equipment are easy to locate and access Facilities & Vendor Coordination Serve as a primary point of contact for routine office and building-related needsLiaise with building management, maintenance personnel, cleaning services, and external vendors to address facility issues promptlyProactively identify maintenance, cleanliness, safety, or facility concerns and escalate issues appropriatelyCoordinate routine office services, including copier/printer maintenance, shredding, cleaning, coffee or beverage services, and other workplace vendorsAssist with workplace safety and preparedness, including maintaining first aid supplies, emergency materials, and other office safety resources Technology & Meeting Support Troubleshoot basic conference room technology issues and coordinate with the Information Technology team when additional support is requiredAssist with meeting room setup, including furniture configuration, technology, refreshments, and other logistical needs Meetings and Internal Events Assist with the planning and execution of All Hands meetings and other internal company gatherings. Includes the coordination of meeting supplies, food and beverage, room configuration, signage, and other logistical detailsResearch and coordinate venues, catering, activities, and other event logistics as needed.Assist with setup and teardown for employee events and internal gatheringsAssist with employee engagement activities, team-building events, and special projects Administrative & Operational Support Assist with purchasing and expense tracking related to office and workplace operations.Maintain vendor contacts, ordering schedules, and basic operational recordsSupport department leaders and business operations teams with ad-hoc administrative and operational projectsHelp identify opportunities to improve office processes, reduce inefficiencies, and enhance the workplace experiencePerform other duties and special projects as assigned This description is a summary only and highlights the general level of work being performed. It is not intended to be all-inclusive. The duties of this position may change based on business needs. The Company reserves the right to add or remove duties and responsibilities at the discretion of the supervisor and/or hiring authority. Working Conditions & Physical Demands Typical office conditions with movement between workspaces, meeting rooms, storage areas, and common areasAbility to regularly work across Denver Summit FC headquarters and occasionally at our Centennial campusAbility to lift and move up to 20 lbs., including office supplies, packages, event materials, and other workplace itemsAbility to assist with the physical setup and teardown of meeting rooms and internal eventsAbility to work occasional hours outside of a typical schedule based on club events, meetings, or operational needs Qualifications MinimumHigh school diploma or equivalent (GED)2+ years of experience in office management, workplace operations, administrative coordination, hospitality, facilities coordination, or a related fieldValid driver's license and reliable transportation between Denver Summit FC locationsApplicants must meet minimum qualifications at the time of hirePreferredBachelor’s degree in a related field, or equivalent experienceExperience supporting multiple locationsExperience coordinating building management, vendors, or facilities-related requestsExperience supporting internal meetings, events, or employee engagement activitiesExperience working in a professional sports, hospitality, entertainment, or similarly fast-paced environmentExperience with conference room technology or workplace technology systems Competencies/Knowledge, Skills & Abilities Ability to work a consistent in-office schedule during core business hours (e.g., Monday through Friday, 9:00 AM - 1:00 PM), with some flexibility based on club eventsAbility to exercise sound judgment and maintain confidentiality when handling employee, business, and operational informationComfortable using Google Workspace (Gmail, Docs, Sheets, Calendar)Highly organized with exceptional attention to detailProactive and able to anticipate needs rather than simply respond to requestsStrong customer-service mindset and commitment to creating a positive employee and guest experienceAbility to work independently and take ownership of responsibilitiesStrong verbal and written communication skillsExcellent interpersonal skills and ability to build positive relationships across all levels of an organizationAbility to multitask, prioritize, and adapt to changing environments and shifting priorities Creative problem-solver with a practical, solutions-oriented approachPositive, professional, and approachable demeanorAbility to maintain accurate records and complete work in a timely manner Compensation Base hourly range $22-$24 per hour Benefits Include 401kPaid Sick Time Equal Employment Opportunity Denver Summit FC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.