Office Operations Assistant II (SR-10)

About the role

Hana & Wailuku Prepares a variety of documents using word processing and other office equipment and technologies to perform a variety of clerical work in reviewing, refining and verifying data for conformance with established requirements; interprets laws, rules and regulations; may supervise others; and performs other related duties as required.

Responsibilities

• Prepares various materials (e.g. contracts, specifications, letters, reports, etc.) from rough copy, notes, and/or oral and written instructions and arranges into proper format.
• Checks and verifies data from different sources and ensures conformance with legal and procedural requirements.
• Review various materials (e.g. contract bids, intent to bid, financial statements, etc.) to ensure accuracy, completeness, and conformity with legal and procedural requirements.
• Complete forms or requests for information and data from general oral or written instructions.
• Perform follow-up actions to assure compliance with legal and procedural requirements.
• Reviews and verifies payroll for accuracy of computations, completeness and conformance to contractual and legal provisions.
• Assemble various information and materials for preparation of progress reports on various projects, assignments, etc.
• Reviews, updates, and maintains files of various materials (e.g. reports, correspondence, etc.).
• Complete various types of leave requests.
• Reproduce various documents and materials (e.g. reports, statements, etc.).
• Answers telephone and provides information, refers callers to proper personnel, and/or makes appointments.
• Posts information to records.
• May supervise others performing clerical work.

Requirements

A combination of education and experience substantially equivalent to graduation from high school and two years of clerical experience which shall have included some typing or keyboarding. Substitutions allowed - Training for Experience: Successful completion of a clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.

Qualifications

A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute. Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) may be required for specific positions.

Skills

Knowledge of: office practices and procedures; filing methods and systems; punctuation, grammar, spelling and word usage; use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications.

Ability

• To use a personal computer;
• To type/keyboard accurately at the rate of 40 net words per minute;
• To make arithmetic computations;
• To compare names and numbers rapidly and accurately;
• To read and interpret written material;
• To follow oral and written instructions;
• To deal tactfully and effectively with the public;
• To maintain effective working relationships with fellow employees and others.

Health And Physical Condition

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Temporary Positions

Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.

Application Information

Applications may be filed online at: https://www.governmentjobs.com/careers/Maui. If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete.

Recruitment Information

The above recruitment is being administered on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test

All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Contact Information

Personnel Services Email: personnel.services@mauicounty.gov

County Of Maui Benefits

This position requires a combination of education and experience substantially equivalent to graduation from high school. Do you have a high school diploma or GED equivalent? (Please ensure your high school information is included in the Education section of your application)
Do you have two years of clerical experience which shall have included some typing or keyboarding? Please ensure to list your related work experience. "See Resume" is not acceptable.
Yes
No