Office Assistant II

Pay Rate: $18.34 - $21.55 hourly

Time Type: Full time

Summary

Under direct supervision, is responsible for general secretarial duties; prepares basic reports; maintains computerized files; and performs related duties as required. This position is not covered under Civil Service.

Responsibilities

• Types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor
• Maintains statistics and develops reports
• Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications
• Answers telephone, routes calls and takes messages utilizing some discretion
• Develops and maintains files
• Accesses and files information
• Opens and distributes mail
• Copies information and distributes to appropriate location
• Responds to general questions and complaints regarding department or work
• May order and maintain supplies
• Performs related duties as required

Requirements

• Graduation from High School or a General Education Development (GED) certificate; and two (2) years general office experience including at least one (1) year secretarial experience; or equivalent combination of education and experience
• Transcribes complex information utilizing Dictaphone
• Good knowledge of office procedures
• Knowledge of English spelling, grammar and punctuation; knowledge of word processing, database or spreadsheet software packages
• Skill in operating a personal computer, typewriter and basic office equipment
• Skill to type 45 wpm with no more than 7 errors
• Ability to accurately enter data and file information
• Ability to understand and follow verbal and written instructions
• Ability to transcribe machine dictation
• Ability to establish and maintain effective working relationships with co-workers, other County employees and the general public
• Must secure and maintain a favorable background investigation from the Bexar Criminal District Attorney's Office
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

Working Environment and Physical Demands

• Constantly working in indoor conditions
• Occasionally moves items weighing up to 10-15 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position

Benefits

Bexar County offers employees a competitive salary, retirement, and benefits. Many employee benefits are available to an employee’s spouse/plus one qualifying adult and dependent child(ren). Employee benefits are strategically designed to support an employee and family, work/life balance.