Office Assistant II

This is a broad class involving the performance of varied secretarial and administrative tasks relating to an assigned division. Employees handle correspondence, prepare records, perform reception duties, type, file documents, and operate a variety of office equipment. The work requires exercising independent judgment in the application of office procedures and regulations. This role relieves a supervisor of administrative details, including responding independently to routine correspondence.

Responsibilities

• Collaborates with the District Attorney's Office on criminal case reports.
• Receives and responds to open records requests.
• Transcribes and types letters, memos, reports, legal documents, and related material from clear copy, rough draft, or dictation.
• Sorts, indexes, and files records and materials relevant to assigned divisions.
• Answers and screens incoming calls, furnishes information, and keeps appointment calendar.
• Composes routine replies to general inquiries and correspondence.
• Compiles data and information to assist in the completion of reports, special studies, and various projects.
• Prepares a variety of weekly and monthly reports.
• Prepares billings, posts to proper ledgers, tabulates vouchers, and gathers annual cost statistics.
• Records financial transactions in the proper records of accounts.
• Orders office supplies and program materials.
• Collects and deposits fees for licenses, permits, and departmental services.
• Keeps appraised of related laws, regulations, policies, and program procedures.
• Receives payments, issues receipts, and maintains related records.
• Works at counter and assists preparing forms and applications and providing information.
• Civil Process: Comprehension of related laws, keeps accurate documentation of processes, scheduling, and follow-up of services.
• Clerk Sheriff Sales for the Sheriff.

Requirements

• Must possess a high school diploma or equivalent.
• One year of related experience and/or training; or equivalent combination of education and experience.