Office Assistant II

About the Role

This position provides clerical support for the department's operations.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Maintains office supply inventory; reorders as needed.
• Establishes and maintains a variety of files and records.
• Processes open records requests.
• Assists personnel in the use of office equipment.
• Composes memoranda, letters, and other correspondence to support office staff.
• Maintains department’s webpages and content on the City website.
• Provides support with processing liquor, door-to-door, pawnbroker, gaming, and taxi license applications, renewals, and transfers.
• Acts as a backup to the City Commission agenda, minutes, and related information.
• Provides support in preparation of social media materials and content.
• Scans and archives documents.
• Processes incoming and outgoing mail.
• Arranges and attends meetings; provides support and records notes/minutes.
• Performs related duties as assigned.

Qualifications

• Ability to read, write, and perform mathematical calculations at a level commonly associated with completing high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the position's primary duties, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.