Office Operations Assistant

Key Responsibilities

• Monitor facility conditions and coordinate repairs involving electrical, plumbing, HVAC, and basic structural issues.
• Perform routine checks, identify risks early, and ensure issues are fully resolved.
• Provide day-to-day support for cleaning, security coordination, waste management, office supplies, visitor support, and site logistics.
• Serve as the primary on-site contact for vendors and contractors. Coordinate access, supervise work execution, verify quality, and ensure completion within agreed timelines.
• Maintain accurate records of furniture, equipment, and facility assets. Coordinate repairs, replacements, relocations, and disposals as needed.
• Support workplace health, safety, and environmental requirements. Participate in inspections, identify hazards, and follow through on corrective actions.
• Support office layout adjustments, seating assignments, and internal relocations. Execute moves efficiently to minimize business disruption.
• Provide support across a broad range of facility and general service tasks based on business needs. Overtime, after-hours, early morning, and occasional weekend work may be required to support emergencies, special projects, or business events.
• Maintain clear records and prepare routine reports on facility conditions, maintenance activities, vendor performance, and asset status.

Qualifications

• Experience in facilities operations, general services, or building management.
• Working knowledge of electrical, plumbing, HVAC systems, and workplace safety practices.
• Valid driver’s license required; local travel, errands, and site visits are part of the role.
• Willingness to work flexible hours, including overtime, as operational needs require.
• Strong follow-through, reliability, and accountability mindset.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with facilities or asset management systems is a plus.

Benefits

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.