Office of Strategy & Innovation - Office Assistant

Primary Duties And Responsibilities

• Provide general administrative support including filing, scanning, copying, and organizing documents
• Aid with scheduling meetings, managing calendars, and coordinating logistics
• Greet and welcome guests, donors, and visitors; provide front desk support and assist with check-in for meetings and appointments
• Run off-campus errands to procure supplies for meetings, events, and office needs
• Maintain and track office inventory, including supplies and event materials; notify staff of restocking needs
• Prepare and format reports, presentations, and correspondence
• Maintain and update databases, spreadsheets, and contact lists
• Support planning and execution of meetings, events, and special initiatives
• Conduct basic research and compile information for projects as needed
• Perform other duties as assigned in support of the office’s strategic goals

Required Qualifications

• Must be eligible for FWS and have been awarded.
• Currently enrolled student at Belmont University in good academic standing
• Strong organizational and time management skills
• Excellent interpersonal skills with a customer-service mindset
• Attention to detail and ability to handle confidential information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) or similar tools
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Valid driver’s license and reliable transportation preferred for off-campus errands

Work Expectations

• Position is in-person and on-site during scheduled hours
• Business casual attire is required while working in the office (guidelines can be provided upon hire)
• Professional demeanor is expected when interacting with guests, donors, and university staff