Office & Finance Manager

Job Summary

The Office & Finance Manager at GPS Group Peer Support is responsible for providing daily administrative support to Company leadership, managing and organizing electronic records, calendars, and shared drives. This role also involves developing, implementing, and continuously improving office policies and procedures, tracking organizational deadlines, and ensuring compliance with HR, payroll, and reporting requirements.

Responsibilities

• Provide daily administrative support to Company leadership.
• Manage and organize electronic records, calendars, and shared drives.
• Schedule meetings and prepare agendas and supporting materials.
• Develop, implement, and continuously improve office policies and procedures.
• Track organizational deadlines and ensure timely completion of administrative and compliance activities.
• Identify opportunities to improve workflows, efficiency, and organizational systems.
• Lead recruiting, hiring, and onboarding processes for new employees.
• Process bi-weekly payroll using Gusto.
• Ensure compliance with multi-state payroll tax and employment regulations.
• Maintain employee records and ensure adherence to Company policies.
• Coordinate employee performance reviews, training, and professional development.
• Process employee status changes and terminations.
• Partner with the Fractional CFO to ensure compliance with HR, payroll, and reporting requirements.
• Help foster a positive, collaborative, mission-driven workplace culture.
• Manage relationships with vendors and contractors, including onboarding.
• Oversee accounts payable in QuickBooks Online (QBO), including entering, coding, and processing approved invoices.
• Prepare and file annual 1099s.
• Monitor state tax payments and required financial reporting.
• Prepare and submit monthly grant and contract invoices with all required supporting documentation.
• Track software subscriptions and contract renewals.
• Record accounts receivable and monitor incoming payments.
• Track and reconcile Company credit card transactions.
• Manage the weekly cash flow projection.
• Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting requirements.
• Maintain complete, accurate, and audit-ready financial records.

Requirements

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• 3–5 years of experience in an administrative, HR, finance, or operations management role.
• Strong understanding of HR processes, payroll administration, and accrual accounting.
• Experience with QuickBooks Online, payroll systems, and paperless office environments.
• Experience using Gusto, QuickBooks Online, or comparable systems.
• Advanced proficiency with Google Workspace (especially Google Sheets) and Microsoft Office (Word and Excel).
• Ability to independently research and resolve technical, payroll, accounting, or compliance questions.
• Ability to manage multiple email accounts and cloud-based systems efficiently.

Qualifications

• Takes ownership and follows through.
• Enjoys solving problems and improving systems.
• Is highly organized and detail-oriented.
• Can comfortably balance multiple priorities.
• Exercises excellent judgment and maintains strict confidentiality.
• Communicates clearly and professionally.
• Thrives in a collaborative, fast-paced, mission-driven environment.
• Is comfortable working independently while partnering closely with leadership.
• Is excited to help build an organization that is growing nationally and making a measurable difference in people's lives.

Benefits

Full-time, Remote
Monday through Friday, with regular business hours that support team collaboration. Occasional flexibility or overtime may be required during payroll, month-end, or other critical operational periods.

Pay

Competitive salary based on experience and qualifications.

Schedule

Full-time, Remote