Office & Facilities Coordinator

What You'll Do

• Maintain a clean, organized, welcoming front desk and common office areas
• Ensure coffee, water, and office/copy room supplies are stocked, coordinating with vendors as needed
• Serve as primary point of contact for building service vendors (janitorial, plant care, mail, elevator, and more)
• Coincider with office changes, furniture updates, and employee/office moves
• Support the Risk & Safety Manager in helping ensure the building meets OSHA and related safety requirements
• Owning the tracking and documentation of maintenance inspections and outstanding requests

What We're Looking For

• Humble - you don't need the spotlight to do great work
• Confident - you can make a decision, own a mistake, and keep moving
• Funny - you bring good energy to the room
• A friendly, clear phone manner - bonus points if people can hear you smiling
• Strong organizational skills and attention to detail
• Comfortable juggling a few things at once without dropping the ball
• Basic computer skills (email, scheduling tools, spreadsheets)
• Prior office, administrative, or facilities experience is a plus, but not required - attitude counts for a lot here

About the Role

This job is equal parts organizer, problem-solver, and first impression. You'll be the voice that greets our customers and vendors on the phone, the eyes that notice when the supply closet is running low, and the hands that make sure our office and facility are clean, stocked, and running well every single day.

Role

The Office & Facilities Coordinator is the primary point of contact for all office and facilities matters, ensuring smooth day-to-day operation of the workplace. This role blends office administration with facilities and vendor oversight, including:

• Maintaining a clean, organized, welcoming front desk and common office areas
• Ensuring coffee, water, and office/copy room supplies are stocked, coordinating with vendors as needed
• Serving as primary point of contact for building service vendors (janitorial, plant care, mail, elevator, and more)
• Coincider with office changes, furniture updates, and employee/office moves
• Supporting the Risk & Safety Manager in helping ensure the building meets OSHA and related safety requirements
• Owning the tracking and documentation of maintenance inspections and outstanding requests

Compensation

$23-27/hour, based on experience

Who We Are

Industrial Finishes & Systems has been serving customers for more than 68 years. What began as a local business has grown into a stable and increasingly complex organization with:

• More than 40 locations
• Operations in over 17 states
• Nearly 400 employees
• Clients across the automotive, industrial, aerospace, recreational vehicle, and specialty-vehicle markets

We're proud of our history, but we're not standing still - we continue to grow, invest in our people, and prepare the organization for the future. Our culture is grounded, in part, in Christian values of serving others, gratitude, genuine relationships, and integrity.

Why Industrial Finances & Systems?

Some companies offer stability. Others offer growth. We offer both. You'll join a team with a 68-year history and a steady, well-established presence - the kind of place where you can settle in, know what to expect, and still find room to grow your skills over time. You'll work closely with the people who keep this office running, have your contributions noticed, and be part of a company that's proud of where it's been and intentional about where it's going.