Office & Facilities Coordinator

About the role

At American Crane & Equipment Corporation (ACECO), we are seeking an Office & Facilities Coordinator to join our dynamic team. This role serves as the first point of contact for employees, customers, vendors, and visitors while coordinating office operations, facilities activities, onboarding support, and workplace initiatives.

Responsibilities

• Serve as the primary front-office coordinator and first point of contact for visitors and employees.
• Coordinate incoming and outgoing mail, deliveries, and office communications.
• Maintain reception, conference rooms, common areas, and workplace readiness.
• Support office supply inventory as needed.
• Welcome visitors and create a professional first impression.
• Aid guests through the Visitly visitor registration process.
• Issue visitor badges and notify employee hosts.
• Maintain visitor logs and security procedures.
• Coordinate facility requests, vendors, repairs, and facility improvement projects.
• Support workstation setup, office moves, and workplace planning.
• Maintain facility documentation, schedules, and administrative records.
• Maintain organized files and documentation.
• Aid departments with reporting and administrative projects.
• Support leadership with special projects and workplace initiatives.
• Support new hire onboarding readiness including workstations, office supplies, and furniture (as needed).
• Support employee engagement and workplace initiatives.

Requirements

This role requires availability to work full-time hours on-site (no remote work available) Monday-Friday 8:00AM-4:30PM. Candidates for this position should be located within a comfortable daily commuting distance from our location of 531 Old Swede Road Douglassville PA 19518. If relocation is needed the hired candidate would be required to relocate prior to starting. American Crane & Equipment Corporation does not provide relocation assistance.

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration, Human Resources, Facilities Management, Project Management, or a related field preferred.
• Two or more years of administrative, office coordination, receptionist, facilities coordination, or customer service experience preferred.
• Experience working in a professional office environment required.
• Experience supporting facilities, HR, or workplace operations preferred.

Skills & Attributes

• Ownership mindset.
• Strong attention to detail.
• Professional presence.
• Dependability and follow-through.
• Positive, service-oriented attitude.
• Alignment with ACECO values: Safety, Quality, Continuous Improvement, and GRIT.

Benefits

Competitive compensation based on experience and qualifications.
Medical, dental, vision, and life insurance available day one.
401(k) retirement plan with company match.
Generous paid time off with annual rollover.
10 paid company holidays.
Tuition reimbursement and professional development opportunities.
Exposure to Facilities, Human Resources, and Operations.
Opportunities for career growth within business support functions.
Collaborative, people-first workplace.

Pay

The pay for this position is dependent on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.

Schedule

This role requires availability to work full-time on-site Monday-Friday, 8:00AM-4:30PM. Remote or hybrid work is not available for this position.