Office & Facilities Coordinator

About the role

We're hiring an Office & Facilities Coordinator to keep our Brooklyn facility running, take care of the team, and handle the hundred things that would otherwise pull engineers and operators off their work. This is a hands-on, in-person role for someone who likes to be the person who gets things done.

What You'll Do

• Run the rhythms that make this a great place to work: Wednesday team lunches, birthdays and celebrations, holiday and summer parties
• Assist with new-hire setup end to end — desks, chairs, laptops, monitors, and account provisioning (Gmail, Slack, Brivo) so people are productive on day one
• Build and run visitor management: a sign-in system with a short-form NDA, food when needed, and lightweight event support
• Manage the physical space at 300 Meserole, the experience of working here day to day, and the logistics behind getting our team in front of customers at tradeshows
• Be the point person with our landlord and the building super on the basics: bathrooms and plumbing, annual fire extinguisher service, and AC/heating maintenance
• Manage building vendors, including cleaner coordination and waste management
• Own facilities compliance, including fire drills, first aid supplies and training
• Laundering arc flash suits, patio maintenance, coordinating electricians and building improvements, and dealing with the city or contractors when they dig a hole in front of our loading door (true story)
• Stock the office and warehouse — snacks, coffee, paper goods, etc.
• Keep the space organized, lead facility rebranding, and solve ad-hoc issues from time to time
• Order and manage swag, merch, and booth materials; handle shipping to and from events
• Care for the team by coordinating hotel blocks and travel schedules for the team
• Maintain a master calendar for each event

What We're Looking For

• 3+ years in office management, facilities, workplace operations, or a similar high-ownership operations role
• A bias toward action: you see what needs doing and handle it without being asked
• Strong vendor and stakeholder management; comfortable being the face to landlords, contractors, and the city
• Highly organized, with the judgment to juggle competing priorities and the follow-through to close loops
• Comfortable in a physical environment — a manufacturing floor, not just a desk
• Warm, people-first instincts; you care about how it feels to work here

Nice to Have

• Experience in a startup, manufacturing, or warehouse environment
• Familiarity with tools like Brivo, Slack, Google Workspace, or Odoo
• First aid / OSHA awareness or willingness to get certified