Office & Facilities Coordinator

Core Responsibilities

• Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues and initiatives.
• Lead routine inspections of company-occupied spaces.
• Cookordinate with property management to address building system issues impacting leased spaces, ensuring timely resolution and minimal disruption to operations.
• Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FF&E) to support a functional and well-maintained workplace environment.
• Manage breakroom operations to ensure consistent availability, functionality, and quality of amenities that support employee experience.
• Ensure availability and organization of workplace support resources, including print room supplies and shared equipment.
• Manage janitorial service delivery, ensuring vendor performance aligns with company standards and contributes to a clean and well-maintained workplace.

Weekly / As Needed Responsibilities

• Manage mechanical and electrical systems in conjunction with landlord to ensure proactive upkeep and compliance.
• Proactively communicate challenges to management with recommend solutions.
• Coordinate vendor onboarding, escorts, and onsite walkthroughs.
• Execute event setup, takedown, and operations.
• Active member of the Cultural & Wellness Committee.
• Cookordinate employee and guest access badges as required for company areas.
• Receive and coordinate delivery of FedEx/UPS and secure company shipments.
• Cookordinate space planning initiatives within the leased footprint; arrange and facilitate office moves.
• Schedule conference rooms and office needs for leadership visits and group meetings.

Business Operations & Administrative Responsibilities

• Ensure effective operation of facility systems by managing work orders, coordinating vendors, overseeing invoicing processes, and supporting on-site guests at the office.
• Manage capital and operating expense projects related to company space.
• Host quarterly business reviews with vendors to ensure contractual obligations are met.

Required Qualifications

• Bachelor's degree in a related discipline. The right candidate could also have a different combination, such as 4 years' experience in a related field and no degree.
• Requires strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems.
• Experience in facilities operations, office coordination, workplace services, or property support.
• Strong organizational skills and attention to details with the ability to manage multiple priorities in an onsite environment.
• Ability to troubleshoot facilities, technology, and workplace issues.
• Strong customer service mindset with a focus on employee experience and communication.
• Ability to use basic maintenance tools; Hammer, screwdriver, wrench, etc.
• Ability to lift up to 25lbs.
• Experience in hospitality, customer service.
• Certification in CPR.
• Experience in property management.

Work Arrangement

This position is a Full-time, onsite role (40 hours/week). It is not eligible for remote or hybrid work due to operational requirements.

Compensation

The hourly pay rate is in the range of $26.73 - $40.10/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities.

Additional Compensation

The position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.