Office & Facilities Coordinator

About the role

The Office & Facilities Coordinator supports front office operations, facility coordination, and administrative support across multiple departments. This role ensures the office remains organized, safe, and fully functional.

Responsibilities

• Greet and assist visitors, candidates, vendors, and employees in a professional and welcoming manner.
• Answer and direct incoming phone calls and emails.
• Maintain office appearance, lobby areas, conference rooms, and common spaces.
• Coordinate incoming/outgoing mail, packages, and deliveries.
• Order and maintain office, kitchen, and facility supplies.
• Support scheduling of meetings, conference rooms, and office events.
• Aid with employee onboarding, desk setups, badges, and office orientations.
• Update and maintain floor plans for all locations.
• Work closely and unison with the facility manager and property management companies.
• Coordinate building maintenance requests and follow up on repairs and service tickets.
• Serve as liaison with vendors, property management, janitorial services, and maintenance providers.
• Monitor office equipment and coordinate repairs as needed.
• Assist with workplace safety procedures and emergency preparedness.
• Support office moves, workstation setups, and space planning.
• Conduct routine office walkthroughs to ensure cleanliness, organization, and functionality.
• Maintain facility records, vendor contacts, and service schedules.
• Provide administrative support to multiple departments including HR, Operations, Finance, and Leadership.
• Aid with employee communications, document preparation, and data entry.
• Support company events, meetings, trainings, and employee engagement activities.
• Help coordinate travel arrangements, catering, and office logistics.
• Aid with invoice processing, vendor communication, and expense tracking.
• Support special projects and additional administrative duties as assigned.

Qualifications

• 5+ years of experience in office coordination and/or facilities coordination, administrative support, or related role.
• Bilingual in English and Spanish preferred.
• Strong customer service and interpersonal communication skills.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively across departments.
• Maintain a professional appearance and demeanor while demonstrating a positive, proactive, and customer-focused attitude.
• Experience supporting a corporate office environment preferred.
• Demonstrates strong follow-up skills and attention to detail, ensuring timely completion of tasks and effective communication.

Physical Requirements

• Ability to occasionally lift up to 25 pounds.
• Ability to move throughout the office and assist with meeting/event setups as needed.

Preferred Qualifications

• Experience working in a multi-department corporate environment.
• Experience coordinating meetings, phone, and email correspondence.
• Knowledge of workplace safety procedures and office operations.
• Experience with work orders and submittals.
• Office management software preferred.

Benefits

• Medical, Dental, and Vision Insurance
• Life Insurance
• Flexible Spending Accounts (FSA)
• Accident, Hospital, Indemnity Insurance
• Short Term Disability (STD) and Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• 401(k) Plan
• Tuition Reimbursement
• Paid Holidays
• Paid Time Off (PTO)
• Transportation Reimbursement Benefit (Mass Transit, Carpool, and Plug-In Electric Vehicle)
• Referral Bonus
• Quarterly lunches
• Daily fresh fruit
• Office Starbucks Coffee/Latte/Espresso Machine

Pay

$22.00 - $30.00 per hour.

Schedule

Not specified.

Company Information

Veros Credit, LLC is an equal opportunity employer. This Organization Participates in E-Verify.