Office Assistant, Testing Center and Registrar Office

Position Summary

The Office Assistant provides frontline administrative and operational support to the Testing and Accommodation Services and Registrar's Office. Under the supervision of the Testing and Accommodation Services Coordinator, this position assists with daily office functions including student check-in, file maintenance, and general clerical tasks. The Office Assistant plays a key role in maintaining a welcoming, organized, and confidential testing environment for students with documented disabilities.

Responsibilities

• Greet and check in students arriving for scheduled exams; verify appointments and confirm identity.
• Answer phones and respond to in-person inquiries; direct students and faculty to appropriate staff as needed.
• Affiliate with maintaining accurate and confidential student accommodation records and exam files.
• Perform general clerical duties including filing, data entry, photocopying, scanning, and supply management.
• Affiliate with scheduling exam appointments and managing the testing calendar.

Requirements

• High school diploma or equivalent required; some college coursework preferred.
• Prior experience in an office, administrative, or customer service role preferred.
• Experience in a higher education setting is desirable.
• Familiarity with ADA policies or experience working with individuals with disabilities is a plus.

Qualifications

• Strong organizational skills and attention to detail.
• Good written and oral communication skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Demonstrated patience, professionalism, and empathy when working with students.
• Ability to maintain strict confidentiality in handling sensitive student information.
• Basic proficiency with Microsoft Office and Google Suite applications.

Skills

• Strong organizational skills and attention to detail.
• Good written and oral communication skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Demonstrated patience, professionalism, and empathy when working with students.
• Ability to maintain strict confidentiality in handling sensitive student information.
• Basic proficiency with Microsoft Office and Google Suite applications.

Benefits

This position is Non-Benefited Part-Time with total work hours limited to under 910 per year. Work schedule will be 18 hours per week during the academic year.

Pay

$19.00 - $20.00 per hour

Schedule

18 hours per week during the academic year.