Office Assistant/Registrar, St. John, Seattle

The School Receptionist reports directly to the Principal. The role provides services in support of the school mission. The part-time position performs a wide variety of clerical and secretarial duties to organize, coordinate, assist, and support the administration, students, and parents at the school. The front-of-house position assures a hospitable and welcoming presence to the public and the entire school community.

Responsibilities

• Organize, coordinate, and schedule a variety of office activities to assist the Administration team with tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities.
• Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate; maintain the school calendar.
• Perform public relations and communication services for the Administration.
• Maintain SIS (student information system), including enrollment/parent/student information, health records, and school scheduling structure.
• Complete daily student attendance tracking, including contacting parents by phone to confirm attendance or absence, tardy, etc.
• Register, release, or transfer student records; complete and maintain enrollment information.
• Answer telephone and route calls, provide general information to vendors/public calling the school.
• Work confidentially with discretion of student and staff information.
• Complete tasks with many interruptions and work independently and collaboratively.
• Meet schedules and timelines and be present in the school office both before and after school hours.
• Assist students when ill and injured—maintain current CPR and First Aid certification and training.
• Dispense medication as needed.
• Open, distribute, and organize incoming mail/email and ensure outgoing mail.
• Organize, track all permanent student record cards/files/test results.
• Organize classes, sections, and schedules in the student information system.
• Maintain accurate parent/student database in the student information system.
• Prepare and assist the school Nurse with preparation of health alerts, reports to Washington State.
• Maintain records of student medication.
• Prepare Health Alert for staff.
• Provide clerical assistance as requested by Principal and perform other duties as assigned.

Requirements

• Knowledge of modern office practices, procedures, and equipment, including hardware/software (PowerSchool, Microsoft products, MailChimp).
• Organization and tracking of all permanent student records/files.
• Strong oral and written communication skills, ability to compose correspondence independently.
• Strong interpersonal skills, including patience with young children, support of staff and parents.
• Ability to maintain good public relations with students, parents, staff, and the public.

Physical Demands

• Work is performed while standing, sitting, or walking.
• Requires the ability to lift, carry, push, or pull light weights, up to 30 pounds.

Pay

Hourly Range: $30.27–$34.02

Schedule

• Wednesday–Friday (7:30 AM–3:30 PM).
• Academic calendar with additional weeks in June and August for school closure and opening.

Benefits

Eligible if working 30+ hours a week.

• A comprehensive package of benefits is offered including two medical plan options, dental, vision, life, accidental death and disability, long-term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays.

Paid holidays eligible if working 20+ hours a week.