Middle School Office Assistant / Registrar

About STEM School Highlands Ranch

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 public charter school in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us in our mission to redefine limits and unleash potential.

Our Core Values:

• Prioritize Students – Every decision we make is focused on ensuring students thrive, lead, and succeed.
• Build a Strong Community – We are more than a school, we are a community. We all have equal value and seek to encourage each other to maximize our unique strengths, gifts, and passions.
• Do Right, Always – Honesty, trust, and ethical decision-making guide our actions, fostering respect, accountability, and a safe environment, even in challenging circumstances or when recognition is absent.
• Embrace Innovation – Never Stop Innovating. Innovation thrives on continuous growth, bold problem-solving, and a willingness to push boundaries, transforming ideas into meaningful progress.
• Take Steady Steps – We play the long game with people and projects by implementing strategic planning, clear communication, systems and process, ample resources, and appropriate pacing - setting a strong foundation for a supportive environment for our community to thrive.
• Elevate the Standard – A commitment to continuous growth, where skills are refined, applied, and adapted to achieve the highest standards and empower everyone to reach their fullest potential.
• Laugh Together – Having fun makes the team work! Creating an environment where joy is encouraged. Strengthens our teams, fosters a positive culture, and fuels creativity, making everyone feel valued, energized, and motivated to contribute.

Benefits

STEM School Highlands Ranch offers a comprehensive benefits package, including:

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retail benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service.

Position Overview

We are seeking a highly organized, detail-oriented, and service-driven Middle School Office Assistant / Registrar to join our team for the 2026–2027 school year. This role is essential in managing student records, supporting enrollment processes, and serving as a welcoming first point of contact for students, families, and visitors. The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student well-being.

Primary Responsibilities

Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
Create a welcoming and professional environment for students, families, and staff
Process student enrollments and withdrawals
Maintain official academic records, including contact information, transcripts and grade reports
Manage cumulative student files with accuracy and confidentiality
Fulfill transcript requests and respond to external records requests
Prepare and maintain enrollment reports
Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data

Additional Responsibilities (as Needed)

• Respond to student health needs, including emergencies in classrooms
  Administer daily medications and maintain accurate documentation
  Coordinate medication refills
  Maintain appropriate documentation for all health room visits and procedures
  Maintain and organize the health room (stocking, cleaning, organizing)
  Provide first aid care for students and staff
  Aid the RN in managing students’ chronic health conditions
  Maintain student health records (doctor’s notes, immunization records, etc.)
  Communicate with parents via phone, email, and in person
  Follow student health care plans
  Aid RN with immunization compliance and data entry
  Support vision and hearing screenings and related data entry
  Review and support monthly health assistant processes

Operational & Administrative Support

• Assist with field trip preparation and coordination
  Support the Principal, Assistant Principal, Dean, and Executive Director as needed
  Conduct enrollment inquiry follow-up
  Communicate with prospective families via phone and email
  Cook tours, student shadows, and a positive enrolling family experience
  Align logistics, stakeholders, and timelines to ensure smooth execution
  Oversee volunteer coordination, execution and tracking
  Open doors and screen visitors through Raptor and related software

Qualifications

• Strong organizational skills and attention to detail
  
• Excellent communication and customer service skills
  
• Ability to manage multiple priorities in a fast-paced environment
  
• High level of professionalism, discretion, and confidentiality
  
• Experience with student information systems (e.g., Infinite Campus) preferred
  
• Prior experience in a school or office setting preferred
  
• CPR/First Aid certification (or willingness to obtain) preferred

Schedule

Day shift
Monday to Friday
School Days: 205

This position will be open until filled, but will not be open past: July 31, 2026

#SJ2025

The Pay Range For This Role Is 20 - 30 USD per hour (Main)